Job Description
Position Title: Administrative Assistant II
Work Location: 445 Simarano Drive, Marlborough, MA 01752
Assignment Duration: 11 months
Work Schedule: 8:00 AM – 5:00 PM Eastern
Work Arrangement: Onsite (90%) with ~10% remote as business allows
Position Summary:
Complete a broad variety of administrative tasks supporting technology, training, and documentation activities.
The role requires strong computer skills, communication, and attention to detail.
Background & Context:
The role supports internal teams including Tech Pubs and Training Coordination, with responsibilities tied to system access, documentation validation, and training administration.
Key Responsibilities:
-
Complete a broad variety of administrative tasks such as:
-
Composing and preparing correspondence
-
Creating and issuing Service Dongles for System Access
-
Maintaining listing and status of Service Dongles
-
Completing training effectiveness audits, and training overdue lists
-
Must be able to effectively and clearly communicate in both internal and external relationships
-
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures
-
Assist in scheduling meetings and attends meetings, as necessary
-
Maintain discretion and confidentiality
-
Safeguard the company’s intellectual property, information, and assets
Qualification & Experience:
-
Great computer skills, with Microsoft Office Suite experience
-
Experience with Microsoft Suite (Excel, Word, PowerPoint, Teams)
-
Administrative project work involving team and individual task assignments
-
Experience with Sentinelle, Smartsheet, Cornerstone LMS, and SalesForce is a plus but not required
-
Strong communication skills
-
Attention to detail
Working Conditions & Physical Demands (If Applicable):
-
Onsite work required approximately 90% of the time
Additional Information (If Applicable):
-
Enable Skills-Based Hiring: No
-
Project code tracking required: No
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.00/hr.