Job Title: Administrative Assistant I
Location: Moore, Oklahoma
Durtation: 6 Months (Contract to Hire)

Job Summary
The Administrative Assistant I provides clerical and administrative support to assigned teams. This role involves document preparation, data entry, reporting, and general office coordination while maintaining a high level of accuracy, organization, and confidentiality.

Key Responsibilities

• Perform general administrative and clerical duties, including typing correspondence, reports, and documents
• Compose, edit, and proofread routine emails, memos, and internal communications
• Enter, maintain, and verify data in spreadsheets and internal systems
• Create and distribute standard and ad-hoc reports as needed
• Maintain organized electronic and physical filing systems
• Answer and route phone calls; respond to basic inquiries professionally
• Order and track office supplies
• Assist with scheduling meetings, calendars, and occasional events
• Support team members with administrative tasks as required
   

Must-Have Qualifications

• High School Diploma or GED (required)
• 1–3 years of administrative or clerical experience
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Comfortable working in a fast-paced office environment
• Ability to handle confidential information professionally

Nice-to-Have Skills

• Experience creating and maintaining spreadsheets
• Familiarity with office procedures and departmental workflows
• Prior experience supporting multiple stakeholders or teams

Technical Skills

• MS Word – document formatting and editing
• MS Excel – data entry, basic formulas, spreadsheet maintenance
• MS PowerPoint – basic presentations
• Ability to learn internal systems and tools

Soft Skills / Competencies

• Strong organizational and time-management skills
• Team-oriented and collaborative mindset
• Professional phone and email etiquette
• Ability to work with minimal supervision
• Adaptable and willing to take on additional responsibilities

Notes

• This is an entry to mid-level administrative role
• Longevity and stability in past roles is preferred
• Strong communication and Excel skills are key screening criteria

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 16.28/hr.