Title: Cost Control Specialist I
Duration: 12 months
Location: North York (VPC) or Markham (TOC), Ontario
Hybrid Model: 3 days onsite (Mon/Tues/Thurs) and 2 days remote (Wed and Frid), subject to change.
 
Note: Drivers Abstract needed due to the possibility of driving to other offices.
 
Key accountabilities for this role are:

• Daily and weekly cost tracking, reconciling project costs.
• Review and track invoices to ensure accuracy.
• Provide cost control, variance analysis, and reporting requirements.

 
Responsibilities:
Provides cost control support to project management teams by:

• Daily and weekly tracking and reconciliation of project costs based on source documents in accordance with System Improvement processes and procedures.
• Review, code and track invoices to ensure accuracy and proper cost allocation to the project WBS.
• Update the project cost tracker from multiple sources (Oracle/SAP, invoices, PO, vendor emails, etc.)
• Review costs billed to the project and follow up with the project management team, Finance, Third Parties or other stakeholders when discrepancies arise.
• Perform monthly accruals and affiliate billing as needed.
• Arrange weekly Project Controls meeting and take meeting minutes.
• Providing capital cost control, variance analysis, and reporting requirements for multiple complex and multi-disciplined System Improvement projects.
• Prepare reports and presentations for and provide support to project management team members and stakeholders regarding the cost status of their respective project budgets.
• Keep track of Scope Changes and manage the change log.
• Ensuring that client's-sanctioned cost control processes are applied in the execution of their project activities.
• Working closely with the project manager and the Finance department, and liaising with other project stakeholders for cost-related responsibilities.
• Ensuring relevant information is captured from projects to allow benchmarking.

Provides operational support and leadership by:

• Communicating and working effectively with a varying set of stakeholders on a regular basis.
• Supporting project organization by identifying innovative solutions to project controls problems.
• Coordinating associated administrative matters, e.g., documentation, files, standards, and regulations, etc.
• Working with the assigned project management team to provide updates to Management.
• Adapt strategies, when necessary, to meet the needs of projects managed by the department.
• Ensuring each project team leverages the Client's-sanctioned cost processes in the execution of their project management activities.
• Other duties as assigned

 
Qualifications:

• Related university degree or previous field operations experience, OR a mix of formal education and experience.
• Thorough understanding of Distribution Operations procedures and policies.
• Excellent organizational, analytical, and communication skills.
• Demonstrate effective working relationships with peers and internal/external customers.
• Thorough knowledge of various computer software programs, including spreadsheets and word processors.
• Excellent analytical, communication, and interpersonal skills.
• Project Management Professional designation, AACE certification, and/or Professional Engineering designation are assets.
• Advanced working knowledge of related Microsoft Office software, company financial systems, enterprise structure, and standard operating procedures, etc.
• Ability to effectively manage and prioritize workload and resolve issues in a timely manner.
• Ability to communicate effectively, both verbally and in written form. This includes the ability to effectively interact with peers, internal and external stakeholders.
• Salary and job level will be commensurate with qualifications and experience.
• Share our core values of Integrity, Safety, and Respect.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 27.03/hr.