Job Title: Admin Assistant
Location: Fully Remote (must support PST)
Duration: 9 months Assignment
Shift/Hours: 40hours/week, M to F
 
Summary:

• Provides administrative support to one or more directors.
• Effectively plan and maintain one or more executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives.
• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail. 

Daily Responsibilities:

• Supporting CA based leaders as needed
• Managing multiple calendars
• Connecting with directors as needed (conflicts and scheduling)
• Utilize the quarterly planning guide to proactively plan (up to 3 weeks in advance)
• Weekly connect
• Coordination of meetings and coffeehouse connections
• Flexibility with the schedule to meet the needs of the team

Key Projects:

• Reporting from Tableau.
• Calendar Management for multiple Directors.
• Social media- Post recognition for internal members as needed.
• Managing and booking travel (domestic within the US).
• Expense reports.

Technology Requirements:

• Microsoft Office Suite.
• Any type of creative site (Canva).
• Excel or Tableau reporting.
• Nice to have: Smart Sheets.
• Nice to have: Miro Board.

Required background & Skills:

• 3+ years of admin support.
• Background in retail environment.
• Calendar management of others.
• Strong communication, verbal, written.
• Has worked with directors or higher.
• Positive attitude and willingness to jump in.
• Matches the client’s culture.

Nice-to-Haves:

• Familiar with LA and the area (or savy with maps).
• Bilingual (Spanish).

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 21.00/hr.