Job Title: Talent Acquisition Coordinator
Location: Austin, Texas (Hybrid )
Duration: 9 Months

Job Description:
As a Talent Acquisition Coordinator, you will play a critical role in ensuring a smooth and efficient recruitment experience for candidates, recruiters, hiring managers, and interview teams. You will act as a central point of contact for interview logistics and candidate support while maintaining data accuracy and compliance across recruiting processes.
You will be embedded within technology-focused stakeholder groups and recruiting delivery teams, working closely with recruiters and hiring managers to ensure all recruiting activities progress effectively and professionally.

Responsibilities:

• Interview Scheduling & Coordination
• Partner with recruiters, hiring managers, interviewers, and candidates to schedule interviews efficiently
• Coordinate interview logistics including onsite rooms, video conferencing, phone interviews, and Microsoft Teams details
• Manage interview reschedules and last-minute changes as needed
• Prioritize incoming scheduling requests based on urgency and workload
• Ensure clear, timely, and professional communication with all stakeholders
• Facilitate travel and expense (T&E) requests and reimbursement for candidate interviews
• Act as a specialist for Talent Days / Super Days
• Candidate Concierge & Experience
• Serve as the primary point of contact for candidates throughout the end-to-end recruitment process
• Welcome and escort candidates for onsite interviews when applicable
• Proactively manage ad-hoc issues such as scheduling conflicts, delays, or interviewer no-shows
• Attend and participate in interview debrief calls when required
• Data Integrity & Process Stewardship
• Ensure compliance with established recruiting processes, procedures, and policies
• Maintain accurate and timely updates within recruiting systems
• Partner with broader and global Talent Acquisition teams on initiatives and special projects

Top 3 Must-Have Skills:

• Interview scheduling and coordination experience in a fast-paced or high-volume environment
• Strong organizational and prioritization skills with high attention to detail
• Excellent written and verbal communication skills with the ability to work professionally across all levels of an organization

Preferred (Nice-to-Have) Skills:

• Prior experience supporting Human Resources or Recruiting teams
• Experience working in high-volume or technology-focused recruiting environments
• Familiarity with Applicant Tracking Systems (ATS) such as SmartRecruiters, Workday, or similar tools
• Strong problem-solving skills with the ability to independently identify solutions
• Experience handling candidate travel, expenses, and reimbursement processes
• Comfort learning and adapting to new technology tools and systems

Degrees / Education Requirements:

• High School Diploma or equivalent (Required)
• College degree in Human Resources, Business, or related field is preferred but not required

Minimum Qualifications:

• Minimum 2+ years of relevant work experience in coordination, recruiting support, HR operations, or administrative roles
• Demonstrated ability to manage multiple tasks simultaneously while meeting deadlines
• Proficiency with Microsoft Outlook, Word, and Excel
• Ability to work independently while collaborating effectively with cross-functional teams

Preferred Qualifications:

• 4+ years of relevant experience in recruiting coordination or HR operations
• Experience working with ATS or recruiting systems (SmartRecruiters, Workday, or similar)
• Proven success supporting recruiting teams in a fast-paced, high-volume environment

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 20.00/hr.