Job Title: Executive Candidate Care Coordinator
Location: 50% onsite in Tampa
Hours: Mon-Fri 8am-5pm
Duration: 6 Months

Summary:
The Executive Candidate Care Coordinator will partner closely with the Executive Recruiting Team to provide executive level end-to-end support to candidates and hiring managers globally, including interview and executive assessment scheduling, candidate travel arrangements, and facilitating pre-employment activities with a focus on compliance, efficiency, and providing a positive Candidate and Hiring Manager experience. The incumbent will also partner with Business Leaders, HR Business Partners, Total Rewards, Immigration and Global Mobility to enable us to deliver talent to support our mission and business objectives.
The Executive Candidate Care Coordinator may also support non-executive candidates with pre-boarding activities based on hiring volume.

Responsibilities:
• Support executive talent acquisition team in providing exceptional candidate care at the Vice President and above levels
• Serve as a Talent Ambassador and liaison to stakeholders and candidates, ensuring seamless scheduling, interview processes, candidate interview preparation and other key travel logistics
• Coordinate and schedule interviews and executive assessments navigating across complex calendar schedules
• Answer Candidate and Hiring manager inquiries using urgency and sound judgment to resolve problems
• Create and maintain strong relationships with key business stakeholders and their administrative teams
• Monitor and maintain meticulous tracking of all logistics for open executive recruitment projects
• Maintain and reconcile expenses in Concur, as needed
• Support pre-offer/pre-hire activities: initiate and adjudicate background checks, drug screens and employment verifications; partner with Global Mobility and immigration; provide seamless and positive on-boarding experiences to ensure new hires are fully prepared for their first day
• Identify opportunities to enhance executive talent acquisition processes to continuously improve candidate and hiring manager experience
• Support development of interview guides and supporting materials, schedule pre-interview briefing sessions and candidate review meetings; proactively manage communications with hiring managers, interviewer team members and candidates

Minimum Requirements:
• High School Diploma required; Bachelor’s Degree preferred
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated proficiency with the Microsoft Office suite
• Proactively embrace new trends, tools and technology
• Strong independent judgment, emotional maturity, discretion and decision-making capabilities
• Strong contracting skills at the Executive level with the proven ability to establish rapport quickly and develop trusted relationships
• Strong ability to multi-task and prioritize in a fast-paced environment, handling multiple projects with solid organizational skills and project management capabilities
• Demonstrated ability to perform in an ethical and professional manner within a highly regulated environment while working with highly confidential information

Preferred Skills and Qualifications:
• 3+ years of HR Admin/Executive Support Experience, with experience in Talent Acquisition preferred
• Experience with Workday Applicant Tracking System and scheduling experience preferred

Position is offered by a no fee agency. 
Location : 4931 George Road, Tampa, FL 33634 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.00/hr.