Job Title – Administrator
Location – Georgetown, KY
Duration – 11+ Months
 
Responsibilities

• Based in PEMC and reporting to the General Manager - support Client’s Production Engineering [PE] PACCC team with administrative duties as follows:
• Support PE PACCC team executives, team managers, and Japanese advisory staff located in PEMC, TMMK, and TMMI
• Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
• Coordinate meeting availability and occasionally facilitate content with other executive administrators and chiefs of staff.
• Coordinate travel for executive members, including occasional complex group travel through Client travel systems or externally as needed
• Plan and coordinate complex meetings in-person and virtually as requested by the PACCC mgmt. team
• Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
• Support expense reporting, P-card reporting, and invoice processing in a timely manner per Client standards, ensuring correctness at each phase
• Track business expenses and draft standard reporting and support corrections on invoicing and forecasting.
• Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
• Coordinate administrative internal change impacts, example: seating arrangements
• Perform administrative onboarding tasks, example: computer/device ordering, desk preparation for new members
• Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.

 
Requirements:

• 2 Year associate’s degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3+ Years relevant administrative experience
• Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
• Ability & willingness to work up to 5% overtime
• Ability & willingness to travel up to 5%, both domestically & internationally.

 
What you may bring:

• Experience using PowerBI to gather or create reports
• Experience administrating meetings within Microsoft Teams and other virtual meeting platforms
• Experience in using SAP/Ariba procurement
• Past Client experience in any department
• Japanese language skills- Good to have, NOT need to have

 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 41.60/hr.