Document Control Specialist III
Spectraforce
Edmonton, Alberta
10 hours ago
Job Description
Title: Document Control Specialist III
Location: Edmonton, AB - Hybrid (Mon, Tues, Thurs in office)
Duration: 1 year
Job Description:
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.68/hr.
Location: Edmonton, AB - Hybrid (Mon, Tues, Thurs in office)
Duration: 1 year
Job Description:
- The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity.
- Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential.
- In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.
- This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle. Key responsibilities include:
- Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
- Demonstrating proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, with the ability to validate equipment tag data to ensure alignment with vendor and commissioning records.
- Compiling project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam.
- Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
- Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
- Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
- Assisting in the continuous improvement and development of data management standards, practices, and protocols.
- Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
- Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
- Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management
- Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
- A minimum of three (3) years of experience in a project environment or equivalent related field.
- Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
- Proven ability to work autonomously and with minimal supervision.
- Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
- Experience and/or developmental knowledge of SharePoint or other document control systems.
- Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
- Exceptional analytical, interpretive, organizational, and problem-solving skills.
- Capacity to handle a high workload, tight timelines, and high-impact activities.
- Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
- Outstanding communication skills, both written and oral.
- Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
- Possesses a keen attention to detail.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 32.68/hr.