Title- Office Administrator C
Location- Renton, WA
Duration- 6 months
Shift- 7:00 AM- 3:30 PM

Job Description
The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.

Position Responsibilities:
• Manages the Director of Engineering’s schedule and calendar.
• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers.
• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement.
• Assists in planning, coordinating, and implementing logistics for visiting Client's senior executives.
• Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
• Oversee weekly coffee supply orders for the 40-26 area.
• Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
• Update and communicate seating chart changes to leadership.
• Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
• Facilitate monthly snack pickups and send reminders to leadership.
• Update management presentations with information collected from several groups.
• Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
• Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
• Manage supply orders, handle facilities requests, and maintain distribution lists.

Required Skills:
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members.
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint.
• 3+ years of experience coordinating and processing domestic and/or international travel arrangements.

Preferred Skills:
• 5+ years of experience supporting Executives.
• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams.
• 3+ years of experience with Concur or a similar travel and expense management program.
• Effective written and verbal communication across global audiences.
• Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills.
• Strong relationship building and teaming skills. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.32/hr.