Job Title: Office Assistant/Receptionist
Work Schedule: C - five days a week; 8-hour days
Telework Type: Full-time Office/Project
Duration: 12 Months
Location-Washington, DC 20001
 
*US citizenship required.*

Role Overview:
This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at the Company’s Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills.
 
Job Responsibilities:

• Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion.
• Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication.
• Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process.
• Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office.
• Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed.
• Ensure amenities and common areas are clean, stocked, and presentable at all times.
• Coordinate and support conference room reservations, set-ups, and special requests for meetings and events.
• Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements.
• Monitor and report any maintenance or equipment issues promptly.
• Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional.
• Perform additional receptionist and office support duties as assigned.
• Assist with onboarding and offboarding processes for new hires or departing employees, including preparing welcome materials and coordinating workspace setups.
• Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff.
• Coordinate catering and hospitality services for meetings, events, and VIP visits.
• Support the organization of office events, celebrations, or recognition activities, helping to foster a positive work environment.

Job Qualifications:

• Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word (skills assessment may be given)
• Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given).
• Experience as a receptionist, administrative assistant, office coordinator, or supporting executive in a corporate environment.
• Knowledge of office services practices and procedures.
• Excellent interpersonal, organization, and communication skills.
• Ability to interact professionally with senior executives, VIPs, and high-profile visitors.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to providing exceptional service.
• Reliable, proactive, and adaptable, with the ability to anticipate needs and resolve issues quickly.
• Professional demeanor with excellent interpersonal and communication skills, both verbal and written.

Preferred Qualifications:

• Previous company experience working as a receptionist/administrative assistant.
• In-depth knowledge of the company’s organizational structure, functions, and procedures.
• Operation of company standard computerized systems.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 39.79/hr.