Position Title: Project Coordinator II (Non-IT)
Location: Mettawa, IL, 60045
Assignment Duration: 2 years (Possible Extension)
Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM
Work Arrangement: Hybrid (3 days in office / 2 days remote)
 
Position Summary:
We are seeking a detail-oriented and proactive Project Coordinator II to support the Data Operations team. The role involves coordinating financial processes, managing third-party agreements, tracking budgets, onboarding data, and coordinating vendor training schedules.
 
Key Responsibilities:

• Invoice Processing:
  • Review invoices for accuracy and compliance
  • Balance invoices against Purchase Order (PO) amounts
  • Track invoices through the payment cycle
  • Manage the filing system for approved invoices
    (Annual Budget: ~$25 million)
• Purchase Order Management:
  • Complete and submit Purchase Order requests
  • Maintain PO and Statement of Work (SOW) filing system
• Budget Tracking:
  • Assist in tracking the data operations budget
• Third-Party and Related Agreements Management:
  • Assist users in submitting TPA requests
  • Perform quality control of user requests before vendor submission
  • Communicate with vendors regarding status and issue resolution
  • Track agreement status and renew annual agreements
  • Resolve issues between AbbVie, Contractors, and Vendors
  • Escalate issues to AbbVie SMEs when needed
  • Conduct user training related to TPA processes
• Data Onboarding:
  • Manage contract documentation
  • Track onboarding status and time to completion
  • Resolve issues between AbbVie and SPP
• Vendor Training Coordination:
  • Coordinate training schedules with vendors (e.g., IQVIA, Symphony)
  • Schedule and track attendance

 
Qualifications:

• College degree preferred
• Excellent verbal and written communication skills
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Highly detail-oriented
• Ability to multi-task and effectively prioritize work
• Persistent and proactive in resolving issues
• Quick learner of various systems

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 28.00/hr.