Title: Contract Management Analyst
Duration: 5+ months
Location: Oakland, CA 94612
 
Note: Only submit candidates local to the Bay Area/work location-Oakland General Office. The assignment is hybrid and will be required on-site, minimum once a month and potentially more depending on business need. The company laptop will be issued. If any additional equipment is needed the respective supplier must provide.

Top things looking for:

• Familiarity with a company’s Sourcing/Procurement/Contracting process
• Proven track record of being able to quickly understand and distill complex processes into easily digestible instructions/guides
• Ability to serve as a single point of contact and guide others through complex processes

 
Job Description
The selected candidate would be the Sourcing subject matter expert who

• Understands the end-to-end Sourcing process,
• Can document that process,
• Develop aids to help Program Managers successfully navigate the RFP/RFQ, contracting, change order process (cyber security, privacy reviews, budget updates), and
• Facilitate the Digital Strategy, Cyber Security, and Privacy review process.
• Additionally, the person in this role would also help coordinate solicitations and submit new contracts and change order requests.

 
Core Tasks:

• Document existing processes and create training materials
• Perform a stock take of current contracts and develop a timeline for actions required for each including timelines and key milestones
• New Contracts: Work with existing Program Managers and Sourcing to

• Understand the current steps a Program Manager needs to take to onboard a new vendor, establish a new contract, and complete all required internal PG&E Sourcing hurdles, like cyber security, digital strategy, privacy, and legal
• Develop a training aid that helps Program Managers navigate the steps they need to take to create new contracts

• When to engage with IT
• When to engage with Cyber Security
• When to engage with Digital Strategy
• When to engage with Privacy
• When to engage the vendor
• When to engage Legal
• RFPs/RFQs: Work with existing Program Managers and Sourcing to develop a

• Scope of work for the RFP/RFQ process
• Easy-to-follow step-by-step guide Program Managers can use to walk them through the RFP/RFQ process
• A RFP/RFQ timeline/training aid

o Coordinate the RFP/RFQ process, like contract opportunity announcements, bidders conference, scoring team

• Existing Contracts: Work with existing Program Managers and Sourcing subject matter experts to

• Document the current Sourcing process Program Managers must follow to update contracts
• Develop a training aid that helps Program Managers navigate the steps they need to take to update/modify/extend existing contracts. For example,
  • When do Program Mangers need to submit a new Engagement Request versus utilizing and utilizing an existing Engagement Request?
  • When does a Master Service Agreement (MSA) cover new and existing contracts with the same vendor?

 
Minimum Qualifications:

• 1-3 years of experience working with contracts
• BS/BA Degree, or equivalent work experience

 
Desired Qualifications:

• Familiarity with the company’s Sourcing and Procurement processes is a plus
• Experience working with an investor-owned utility
• High level of organization
• Strong communication skills
• Ability to communicate complex processes to a wide audience

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $46.23/hr.