Position Title: Fleet Operations Associate
Work Location: Deerfield, IL 60015
Assignment Duration: 5 months (Possible Extension)
Work Schedule: Standard Hours: 8:00 AM – 5:00 PM
Work Arrangement: Hybrid Schedule, Onsite: Tuesdays and Wednesdays (required), Flexible third onsite day (optional), Remote: 2 days per week

Position Summary:

• Primary responsibility is to manage the Fleet Manager inbox for inquiries and follow up with our organization’s drivers and third-party fleet management vendor.

Background & Context:

• Supplement additional workload on team.
• Employee Value Proposition: Experience with our organization.

Key Responsibilities:

• Vendor Collaboration: Ensure alignment on service agreements, performance metrics, and compliance with company standards.
• Operational Oversight: Monitor daily fleet operations, addressing issues related to vehicle performance, safety, and maintenance to ensure optimal functionality. Ensure compliance is being upheld for field staff and vendors.
• Monitoring: Continuous monitoring of fleet vehicles including long term rentals, cars on order and vehicles in storage to ensure optimal asset utilization and cost-efficiency. Ensure New Hires are assigned a vehicle and monitor vehicle deliveries with drive service. Ensure vehicles are picked up timely from terminated staff.
• Communications: Communications and Partnership with fleet management company, Payroll, Finance, Accounts Payable, Sustainability, Occupational Health, EH&S, Staff Relations.

Qualification & Experience:

• Bachelor’s degree OR Associate’s degree and 2 years of experience OR High school diploma / GED and 4 years of experience.
• 1-2 years of relevant experience.
• Strong background in fleet operations coordination.
• Nice to have experience:
  • Fleet registration and compliance.
  • Maintenance scheduling and oversight.
  • Vendor management and service coordination.
  • Full fleet lifecycle management, including:
    • Procurement.
    • Registration & insurance.
    • Maintenance and repairs.
    • Decommissioning and disposal.
• Top 3 Must Have Skill Sets:
  • Detail Oriented: Exceptional attention to detail, with a focus on safety, cost management, and operational efficiency. Able to translate high volumes of data into meaningful information to support key business decisions.
  • Interpersonal skills: Outstanding interpersonal skills, with the ability to build strong relationships with internal teams and external vendors.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to engage effectively with partners at all levels. Strong presentation skills.

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.