Title: Supply Chain Sr. Associate
Duration: 12 months
Location: Remote
Shift: 8:00 AM - 5:00 PM
 
Note:

• This is a 100% remote role. No time zone preference. Contractor will be expected to work 8:00 AM - 5:00 PM in their time zone. EW will need to have strong communication skills and be able to commit to a consistent remote schedule and be available at the committed times.
• Qualities/characteristics the hiring manager is looking for in candidates to work best with their team: Proactive, go-getter, detailed oriented, customer service oriented
• Things the hiring manager is looking for when reviewing resumes that stand out among the right applicants: Plan to stock, inventory experience
• The 3 non negotiables for an ideal candidate in this role: Supply Chain Raw Material Procurement experience or Planning or Master Data. Must have previous buying experience as this role will have buying responsibilities***

 
Top 3 Must Have Skill Sets:   

• Supply Chain Procurement and Planning
• Computer literate in Word, Excel, and other related MS Office programs
• Familiar with ERP systems such as SAP

 
Accountabilities 

• Support business processes related to NA-TO Back Office and process improvements with minimum supervision
• Act as a team lead or -member in cross functional projects
• Provide appropriate and accurate information and analysis for effective decision making in NA-TO Hub
• Manage and oversee Compliance related activities
• Develop strategic and tactical processes that increase the Corporate Transportation value proposition with minimum management direction

 
Responsibilities

• The Associate Buyer will have full ownership of, and accountability for direct procurement and inventory control activities
• Utilize software to determine material and service needs
• Review reports to examine the levels of raw materials and parts to determine shortages
• Analyze inventory reports daily to anticipate inventory problems and/or shortages, future supply, and logistical needs
• Maintain inventory to predetermined levels
• Properly order inventory avoiding excessive surplus or inefficiencies
• Ensures accurate Item Master and monitors Bill of Material
• Monitor existing orders to ensure on time deliveries
• Communicate with vendors regarding delivery schedules and cost concerns.
• Communicate supply chain information to other departments and management.
• Regularly review back-orders, purchase orders, production schedules and ETA’s
• Communicate schedule of incoming goods and services with team members
• Execute GDP/ GMP and business processes in the scope of ATO Support Office with minimum supervision 
• Manage outbound/ inbound distribution schedule with appropriate level of detail and prioritization
• Execute processes related to outbound/ inbound distribution including creation of shipping documents, booking of couriers and managing shipping supplies 
• Track distribution Budget
• Develop and maintain key performance indicators (KPI's) and metrics for area management
• Develop and maintain training materials related to the NA-TO Back Office
• Develop and maintain applicable Standard Operating Procedures, Forms, and/or Business documents
• Provide training to new staff
• Represent NA-TO Hub by leading and/or facilitating cross-functional team meetings to develop and implement business solutions which optimize processes
• Own/ provide support Deviations/CAPAs, root cause assessments, and change control records

 
Outputs

• Ensure product supply using a GDP compliant distribution model
• Maintain two way communication between ATO Hub and Internal and External Customers
• Advance on the departmental goals and key-initiatives.

 
Basic Qualifications

• Master's Degree

OR

• Bachelor's Degree and 2 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry

OR

• Associate's degree and 6 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry

OR

• High school diploma/GED and 8 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry

 
Minimum Requirements

• Basic Education & Experience Master’s degree or Bachelor's Degree and 2 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry
• Associate's degree and 6 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry
• High school diploma/GED and 8 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry 
• Fluency in English, both in oral and written communication
• Excellence in working with MS Office

 
Preferred Requirements 

• Ability to learn new tasks, functions and responsibilities quickly
• Continuous improvement mindset
• Analytical reasoning and creative problem-solving ability to conceive the solutions of tomorrow
• Effective communication and command skills
• Excellent project management skills
• Good negotiation and facilitation skills
• Demonstrated skill to handle multiple responsibilities and priorities simultaneously in a fluid environment with time pressures
• General understanding of regulatory guidelines impacting supply (i.e. GxP, SOX)
• High attention to detail
• Understanding of clinical study conduct
• Ability to operate in a team or matrixed environment
• Advanced skills using systems such as SAP, Microsoft Office Suite, CDOCS, QMTS and data visualization software (Tableau, Power BI, Spotfire)
• CMIS PMP certification and/or CPIM certification

 
Possible Extension: Yes
Red Flags: n/a
Interview Process: Immediate availability, Interview on Phone 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $34.00/hr.