Job Title - Senior Document Management Lead
Duration: 12 Months
Work Location: Houston, TX (77001)

Responsibilities:

• Takes direction from project management and help with implementation and maintenance of the project document management system and procedures.
• Help with planning and carry out document management duties in the Home Office. Communicates work processes in a training environment to the team and project users.
• Demonstrates communication skills such as conducting effective meetings, communicating goals, and delegating.
• Effectively manages and assigns tasks to document management leads and technicians.

• Utilizes the standard Electronic Document Management Systems (EDMS), Aconex to register, control, distribute, transmit, file and archive project records.
• Ensures project schedules are met with regards to processing documents.
• Generates and provides status reports, tracking logs and performance metrics to the management team.
• Works closely with the Jobsite teams to ensure seamless coordination and support to the project team as well as transition of document management tasks.
• Utilizes latest innovative technologies to improve document management tasks to achieve efficiency

Basic Qualifications:

• 8-10 years document management/record retention experience is desired
• Focus on quality and safety in all aspects of work environment
• Mastery of an ECMS (Aconex is preferred) at an advanced level and demonstrated knowledge of administrative skills and automated applications such as Microsoft Word & Excel
• Demonstrates strong organizational skills, with attention to detail and to accuracy.
• Ability to work on own initiative
• Experience in a similar leadership role of more than 4-5 years
• Ability to delegate work appropriately to manage workload
• Sophisticated written and oral communication skills
• Must possess and demonstrate ability to work effectively in a fast-paced, high energy, team environment.
• Willingness to get involved with overall project document management activities where required. Ability to handle multiple tasks.

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $33.47/hr.