Position Title: Project Coordinator
Length of Contract: 6 months
Physical Working Location: Toronto, ON
Is this role remote: Hybrid model - 2 -3 days in office a week
Hours of Operation: 9:00 – 4:30 pm EST (excluding lunch break)
 
Job Description:

• Performs a variety of administrative and clerical tasks, financial and resources administration, and provides professional support to one or more Managers.
• The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation.

SOW Management

• Review SOWs in collaboration with internal teams and external vendors and take it up for approval.
• Ensure that SOWs align with BMO policies by working with the sourcing team.
• Upload the approved SOWS to CLM (Contract Management Lifecycle) tool.
• Create Purchase Orders for SOWs.

 Invoice Processing & Management

• Review the vendor invoices in accordance with contract terms and approved SOWs.
• Ensure the invoice matches to actual resources hours booked in timesheets.
• Ensure timely approval of invoices to avoid payment delays.

 Onboarding/Offboarding

• Manage the end-to-end onboarding and offboarding process for resources, ensuring a seamless transition.
• This includes system and tool access provisioning/deactivation and engagement with relevant stakeholders to ensure a smooth experience.

 Finance:

• Provide estimated monthly accruals to the Finance team.
• Analyze financial data to identify gaps in capitalization.

 Must-Have Requirements:

• Typically, 5+ years of relevant experience in Finance, Business Administration, Accounting, or a related field(preferred).
• 2+ years of experience in SOW management, invoicing, or financial documentation(preferred).
• Strong understanding of contract terms, procurement processes, and invoices workflows.
• Proficiency in Microsoft Excel
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem-solving skills - In-depth.

 Nice To Have:

• Pervious Finance experience

 Soft Skill:

• Strong organizational skills and attention to detail.

  

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com

Benefits: SPECTRAFORCE offers a Group Registered Retirement Savings Plan (RRSP) Program to all eligible employees. We also offer an Employee Assistance Program (EAP) and an employee discount program, which provides exclusive access to thousands of discounts on travel, entertainment, and more. SPECTRAFORCE offers unpaid leave as well as paid sick leave, paid holidays, and paid vacation as required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other prohibited grounds as identified by provincial or territorial law. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $31.66/hr.