Job Title: Administrative Assistant III
Location: Plainsboro, NJ 08536 (Hybrid: 4 days in office, 5th day remote)
Duration: 2+ Months (Until 6/27/2025)
Schedule: Monday through Friday, 8:30am – 4:30pm, slight time adjustments are possible.
 
Top 3 must haves:

• MS Office expert proficiency.
• Experience supporting senior leaders, sales team preferred.
• Collaboration and coordination with stakeholders.

 
Purpose:

• Performs a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.

 
Relationships:

• Directly supports one or more individuals.
• Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature.
• Provides guidance and assistance to lower-level clerical/administrative positions.
• May interact with global employees.

 
Essential Functions:

• Coordinates multiple processes, procedures, or programs.
• Develops reports and presentations.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
• Handles calendar management on behalf of the individuals supported.
• Independently researches a wide variety of information requests and gathers and compiles reports and data.
• Participates on, and provides administrative support to, project teams.
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management.
• Performs other clerical/administrative and support duties as needed.
• Provides support for budgets and may support a team with tracking budget spend.
• Reviews and responds to correspondence and prepares documents and forms.
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.

 
Qualifications:

• A high school diploma or GED required
• Minimum of 5 years of administrative or related experience required.
• Advanced training or administrative certification a plus.
• Ability exercise independent discretion and/or judgment.
• Ability to handle sensitive and confidential information.
• Ability to interact with all levels inside and outside of the organization along with HQ and Global Affiliates.
• Ability to manage multiple priorities.
• Ability to understand implications of work and make recommendations for solutions.
• Ability to work independently.
• Attention to detail required.
• Demonstrates strong leadership abilities.
• Excellent customer service skills.
• Requires demonstrated computer skills and use of Microsoft Office.
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company.

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $28.00/hr.