Title: Marketing Event Specialist, Staff Location: San Diego, CA 92121 Onsite Duration: 11+ months
Description: The Marketing Event Specialist, Staff is responsible for management/use of event automation technology platforms, as well as planning, development, and execution of event initiatives/projects based on established objectives, strategies, and tactics. Implementation of event marketing elements in overall compliance with the marketing plan in one or more of the following areas: account management, agency management, analysis, channel activities, collateral, creative services, digital services, events, industry relations, localization, market research, merchandising, packaging, premiums, product launches, promotions, programs, public relations, research, sponsorships, trade shows, training, web, technology demonstrations, and other marketing activities. Additional responsibilities include budget, developing processes and metrics, project management, developing and adhering to client brand and digital team guidelines, agency selection and management, third-party partner management, and working cross-functionally (including international offices).
Executes events independently or with teams
Serves as primary contact on key projects and is instrumental in understanding stakeholders’ visions for events that achieve goals and objectives
Leverages expertise and demonstrates ability to meet and exceed stakeholders’ expectations
Oversee all aspects of event functions, ready to step into any role as needed due to client requests, changes in event conditions, and environmental requirements
Provides regular communication with project teams, both internal and external, and participates in and offers solutions during cross-functional meetings
Produce each event as planned, consistently and completely
Perform event manager tasks without noticeable direction and assignments are self-initiated
Advanced technical awareness regarding product experiences, electronics, client products, packing, shipping, basic carpentry, and AV equipment
Advanced audio visual knowledge, including video, lighting, and stage production, with ability to lead complex requirements with AV vendors and communicate to stakeholders
Willingness to travel, including weekends and holidays, as required
Able to project manage multiple projects simultaneously
Works with internal clients to develop scope, vision, budgets, event plans, and execution of events
Researches, negotiates, and contracts venues for events
Creates menus and coordinates details of food and beverage
Sources, negotiates, and manages vendors for staffng, décor, lighting, entertainment, AV, security, promotional items, signage, and transportation
Responsible for all event financial tracking including iProc creation and follow-through, POs, invoicing, reporting, and project budget reconciliation
Collaborates with internal team members in other departments, events department, and vendor teams on the planning and execution of events
Supports other managers and planners as needed for additional planning on larger more complex projects in team environment both in pre-planning and onsite
Demonstrated ability to motivate, guide, supervise, and support a team by example
Demonstrated ability to provide organized, meaningful solutions under less-than-desirable conditions and substantial setbacks
Anticipates and stays ahead of delays and unforeseen challenges and helps communicate changes to team
Analyzes challenging situations and makes recommendations for how to address issues and drives resolutions
Develops creative solutions and plans to implement best practices related to event management techniques while remaining consistent with organizational objectives
Knowledge and experience in organizational effectiveness and operations management implementing best practices
Applies event experience and industry knowledge to provide guidance on methodology to be used for complex requests, challenges, and situations with stakeholders, partners, and vendors
Demonstrated leadership and vision in managing staff groups and major projects or initiatives
Excellent interpersonal skills and a collaborative management style, ensuring all team members are contributing to discussions
Budget development and oversight experience
Ability to challenge and debate issues of importance to the organization
Ability to look at situations from several points of view
Persuasive with details and facts
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $51.00/hr - $63.00/hr.
