Job Title: Talent & PR Operations Coordinator
Location: Culver City, CA 90230 (Hybrid is 60% in-office and 40% remote)
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
Shift: 8 am to 5 pm (Mon to Fri)
 
Comments/Special Instructions

• Hybrid is 60% in-office and 40% remote, main days that the Schwarzkopf team is in the office are Wednesdays and Thursdays.

 
Job Description:

• Become a key part of the Influencer & Talent team, supporting the execution of high-volume influencer and celebrity partnerships for Schwarzkopf Professional.
• This role plays a critical part in ensuring all contracted deliverables are executed accurately, on time, and in alignment with brand, PR, and social priorities.
• The Talent & PR Operations Coordinator is an execution-focused role responsible for managing the operational details behind influencer and celebrity programs, enabling Talent Managers to focus on relationship ownership and strategic growth.

 
Qualifications:

• Degree in marketing, communications, or a related field preferred.
• 2–4+ years of experience in influencer marketing, talent coordination, social media, PR coordination, or project management.
• Strong organizational and time management skills with the ability to manage multiple deliverables simultaneously.
• Excellent written and verbal communication skills, with confidence interacting with talent, agents, and internal teams.
• Working knowledge of social media platforms including Instagram, TikTok, and emerging channels.
• Experience tracking deliverables, managing calendars, and working with spreadsheets or project management tools.
• Detail-oriented with strong follow-through and accountability.
• Ability to thrive in a fast-paced environment with shifting priorities and deadlines.
• Collaborative mindset with a solutions-oriented approach to problem solving.

 
Responsibilities:

• Support the execution of influencer and celebrity partnerships by managing day-to-day operational tasks tied to contracted deliverables.
• Track and manage service day usage, PR deliverables, and social deliverables across influencer and celebrity contracts, ensuring accuracy and compliance.
• Maintain detailed trackers and calendars to monitor deliverable status, deadlines, and proof of performance.
• Coordinate scheduling, logistics, and follow-ups with talent, agents, and internal stakeholders to ensure timely execution of commitments.
• Support execution of one-off PR and talent opportunities (e.g., sponsorships, broadcast moments, red carpet activations) by coordinating required pieces and ensuring timely payment and execution.
• Support PR deliverables including interviews, salon appointments, quotes, and testimonials by coordinating schedules, briefing requirements, and follow-through.
• Manage social deliverable timelines across platforms, tracking content submissions, approvals, revisions, and posting confirmation.
• Partner closely with Social, PR, Events, and Brand teams to align execution with broader campaign priorities and timelines.
• Assist with operational logistics including travel coordination, product shipments, gifting, and event preparation as needed.
• Support invoice processing, documentation, and reconciliation tied to influencer and talent execution.
• Provide regular status updates to Talent Managers, flagging risks, delays, or execution issues early.
• Continuously maintain organized systems and processes to improve efficiency and reduce execution friction.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 35.00/hr.