Systems Operational Analyst
12 Months
Oakland, CA 94612 (Hybrid - Tues-Thur 8-5pm required, remote Mon & Fri)
**LOCAL CANDIDATES ONLY***
**Equipment: Expect this position to require a client Laptop. Interim solution for major delays will be to use Virtual Desktop on their own device. Other than the laptop, in office work, additional equipment will be provided a fully configured workstation. For days that are remote work at home workstation will be worker’s responsibility (except for client’s Laptop)

TOP THINGS:
• Ability to handle multiple, concurrent tasks with a variety of time sensitivities in an efficient manager.
• Accuracy and Attention to Detail: Ability to report to leadership Propel’s overall status and project health.
• Communication Skills: Effective written and verbal communication to large audiences

Required skills:

• Ability to handle multiple, concurrent tasks with a variety of time sensitivities in an efficient manager. Client’s values being nimble as a positive character trait.
• Accuracy and Attention to Detail: The successful candidate must demonstrate a high degree of attention to detail to accurately update, extract, and report to leadership from a various systems, such as Planisware, Ariba, Jira, MS-Project, Excel, Sourcing tools with vital information on multiple aspects of Propel’s overall status and project health.
• Data Analysis: Ability to independently analyze, reconcile, and report data from multiple spreadsheets or sources. Typically reports are done using standard tools (e.g. MS-Excel, PowerPoint, PowerBI) to identify status of resource on-boarding and off-boarding.
• Organizational Skills: Ability to keep track of multiple, concurrent tasks which have varying priorities and due-dates that are subject to change.
• Communication Skills: Effective written and verbal communication to large audiences, explain performance variance, ask insightful questions, express opinions, convey different alternatives to aid problem solving sessions. Must be able to develop visual representations of ideas, data variances, trends as needed.

Desired Skills:

• Prior large corporation, IT Project or other Program Experience – Understanding the working environment of a large company with multiple departments, request processes, information needs to accomplish Propel’s objectives and in given timeframes.
• Financial Forecast Support for Software Services - Work with a team to develop and refine multi-year forecasts of external providers required to support client’s implementation of S/4 HANA.
• SAP/ERP Implementation Project experience - Understanding of Waterfall and Agile methodologies and deliverables within the software lifecycle phase. Familiarity with the various roles, skillsets, and responsibilities of team members.
• Software Proficiency: Competent in Microsoft Office Suite products such as Excel, Word, PowerPoint, MS-Project, and Jira. Client uses Microsoft Outlook, including extensive use of Calendar, TEAMS Meetings, and document storage using SharePoint. Specially creating compelling PowerPoint and Word documents.

Additional Software Knowledge Desired:

• MS-Project – Ability to create, modify, analyze large resource loaded project plans.
• Use of PowerBI and/or PowerApp, MS- SharePoint (or similar document management software)

Qualifications:

• Bachelor’s degree or higher in Computer Science or Business Admin/Management Information Systems
• Working knowledge of Financial and Accounting concepts.

Work Experience:

• 10+ years of experience in large Software programs and/or Project experience.

Overview: Client's program is a multi-year major business and IT transformation initiative with the primary objective of moving from SAP’s ECC version to a ‘greenfield, clean-core’ SAP S/4 HANA version for Finance, Human Resources, Environmental Health Safety, Supply Chain, Work & Asset Management. This PMO role will be working collaboratively with leaders and others across the entire Program to forecast, manage, status, and mitigate issues with cost, schedule, resources, methodology and tools supporting several hundred internal and external resources. The Program is now entering its third year and transitioning from enterprise to detail design for the first of four major deployments. It is scheduled to complete in 2031.
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Key responsibilities of the PMO Operations Analyst:
The PMO Operations Analyst is responsible for a wide range of activities around developing, communicating, managing and reporting on processes and procedures related to executing Propel. As part of the PMO, this role is responsible for a variety of duties around resource management, financial management, project metrics, and other support responsibilities in conjunction with the System Implementation (SI) partner, PricewaterhouseCoopers (PWC). There is a lot of opportunity for thought leadership and shaping the processes and deliverables in this role.

• Program Execution and Metrics – support weekly, monthly, and phase execution status meetings. Facilitate leadership meetings which use Jira, PowerBI dashboards and other tools supporting Client’s use of Agile and Lean principles. Collaborate with team leaders to improve ability to gain insights from complex, voluminous data.
• Support Sourcing and Contracting Processes, including Invoice verification – Support Propel’s contract management needs with the multiple consulting companies providing professional services. Client’s Sourcing organization has a variety of tools and requirements for creating, extending, and modifying the Statements of Work for the 15-20 vendors in use by Propel.
• Program Dependency Management – Assist with identifying and managing dependencies between Propel and other IT projects in Client. Dependency management involves proactively identifying, analyzing, and managing “collisions” between projects. Identify subject matter experts needed to take deep-dives into technical issues to ensure projects are sequenced accurately.
• On-boarding and off-boarding resources: Support as needed the efforts for rapidly, and accurately, enrolling and integrating employees and consultants into Client. Similarly, with rolling off team members. Effective resource management will ensure accuracy in reporting and cost management.
• Support and Facilitate Content for All-Team Townhalls and New Team member orientations – Organize agendas and gathering cross-program content for virtual townhalls reporting on latest status. Provide Propel overviews to new team members regarding project methodology and key phase deliverables.
• Support PMO Director as needed – Given dynamic nature of SAP implementations, support any number of asks of the PMO from the leadership and others as required. For example, new KPI metrics, team presentations, meeting facilitation, staffing forecasts or gaps, project risk mitigations, process improvement ideas.

  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 65.00/hr.