Title: Board Specialist
Duration: 12 months (extension possible based on performance)
Location: Toronto, ON M5X 1A9
Hybrid: 2–3 days in office
Note: The hiring manager is looking to hire two candidates — one Junior and one Senior Board Specialist.Role Mandate

• Provides legal services support for the Subsidiary Governance Office. Supports complex portfolios of entities and operates at various levels within a fast-paced, deadline-sensitive environment.
• Assists with corporate activities and transactions, government filings, document drafting, and Board of Directors meetings.
• Manages or participates in administrative and operational projects. Leads or participates in special projects assigned by legal counsel.
• Builds effective relationships with the assigned business/group, provides advice on standard processes, and ensures compliance with internal procedures. This position is privy to sensitive and confidential matters which may impact reputational risk.

Key Responsibilities

• Organizes and attends meetings of the Boards of Directors and Board Committees of subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra-provincial registrations, general and limited partnerships, dividend payments, amalgamations, and dissolutions.
• Coordinates and monitors government filings and annual corporate maintenance.
• Maintains corporate records, registrations, and the corporate database.
• Develops and maintains information management systems and ensures data integrity.
• Handles sensitive and confidential information while minimizing legal risk.
• Arranges materials and requirements for board meetings.
• Responds to internal and external inquiries concerning corporate information, legal agreements, and certain legal issues.
• Provides advice and guidance to the assigned business/group on process implementation.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Gathers and analyzes research data as required.
• Conducts business/situational analysis and recommends improvements.
• Reviews and updates operations manuals.
• Prepares reports and compiles information.
• Delivers timely, accurate, and efficient services and support.
• Operates effectively in a high-stress environment with changing expectations.
• May support a broader enterprise-wide focus beyond the assigned business/group.
• Exercises judgment to identify, diagnose, and solve problems within set guidelines.
• Works independently on a range of complex tasks, including unique situations.
• Performs additional responsibilities as needed.

Requirement

• Junior Level: 2–3 years of experience as a law clerk (not paralegal).
• Senior Level: 7+ years of experience as a law clerk (not paralegal).

Must Have

• College Law Clerk Certificate or equivalent.
• Experience in a corporate law practice within a law firm, financial institution, or publicly listed company.
• Eligible for membership in the Institute of Law Clerks of Ontario.
• Practical knowledge of applicable laws:
  • Business Corporations Act (Ontario)
  • Canada Business Corporations Act
  • Partnerships Act
  • Corporations Information Act
• Working knowledge of legal procedures related to corporate law documentation.
• MS Office.
• Internet research.
• Corporate databases (e.g., GEMS or similar).
• Board portals (e.g., Diligent or similar).

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $23.32/hr.