Job Title: Marketing Documentation Specialist
Duration: 12 months
Location: Princeton, NJ 08540

Position Summary:

• As a Marketing Documentation Specialist, you will lead and manage the electronic data management system (EDMS) and serve as the subject matter expert (SME) for the Enterprise Ad Promo and Non-Promo process. This role is central to ensuring the efficient, compliant, and high-quality review and approval of advertising and promotional materials across the organization.
• Maintaining the platform, training, making sure the platform is working correctly SOPs on how to use the platform
• Resposible to guiding the user how to submit

Background & Context:

You will be responsible for overseeing the tiered content review process, aligning with enterprise-wide goals to streamline workflows, enhance collaboration, and improve content quality. This includes managing system access, training, compliance, and analytics, while also supporting digital transformation initiatives.
You will work cross-functionally with marketing, regulatory, legal, and quality teams, operating independently in a fast-paced environment. This position is ideal for a detail-oriented, proactive individual with strong communication and organizational skills.

Key Responsibilities:

• Enterprise Ad Promo & Non-Promo Process Management:
• -Oversee the end-to-end Ad Promo and Non-Promo review process within the EDMS.
• -Implement and maintain a tiered review structure based on content type and risk level.
• -Ensure alignment with enterprise goals: improved efficiency, content quality, compliance, and collaboration.

EDMS Administration:

• -Manage user access, role assignments, and system configurations.
• -Validate training completion and assign roles based on job functions.
• -Provide day-to-day user support and training on EDMS workflows and compliance requirements.

Compliance & Quality Assurance:

• -Maintain accurate records, support audits, and ensure adherence to SOPs.
• -Monitor job traffic and expedite reviews to meet timelines and priorities.
• -Serve as a reviewer for translated materials and web content changes.
• -Support internal and external audit requests

Process Improvement & Metrics:

• -Collect and analyze metrics to identify areas for process improvement.
• -Collaborate with stakeholders to drive enhancements in review cycles and system integration.
• -Communicate best practices, system updates, and expiration reports.

Training & Documentation:

• -Update training materials and conduct refresher sessions.
• -Revise and route quality system documents for approval.
• -Coordinate with vendors on quarterly software updates and perform user testing.

Qualifications:

• Bachelor’s degree in Communications, Regulatory, Quality, or related field.
• Partnering with quality, FDA
• Veeva, Electric data system
• EDMS Admin exper. Ad promo
• Experience working in regulated environment
• 3–5 years of experience managing quality electronic document control systems, preferably in healthcare.
• Familiarity with systems like Veeva PromoMats, Pepper Flow, or Ensur.
• Strong record-keeping, communication, and problem-solving skills.
• Proven ability to manage multiple projects and collaborate across teams.
• Experience with compliance-driven environments and digital transformation initiatives

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $41.00/hr.