Administrative Specialist

Overview
A well-established organization in Fairfield County is seeking a highly organized Administrative Specialist to support office administration and executive leadership at its Greenwich, CT location. This is a great opportunity for a detail-oriented professional who enjoys managing office operations, supporting senior leaders, and providing excellent customer service in a fast-paced, mission-driven environment.

Responsibilities

• Serve as the first point of contact for visitors, phone calls, and emails, delivering a professional and welcoming experience

• Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination

• Oversee day-to-day office operations, ensuring efficiency and professionalism

• Assist with documentation, compliance reporting, and accreditation-related paperwork

• Perform accurate data entry and provide administrative support across multiple programs

• Manage office supplies and building inventory, including ordering and organization

• Monitor facilities-related issues and support safety initiatives

• Collaborate with leadership and staff to improve administrative processes and productivity

• Handle additional administrative duties as assigned

Qualifications

• 3+ years of experience in an administrative, executive assistant, or office management role

• Proficiency in Microsoft Office Suite; ability to learn new systems quickly

• Strong organizational, time management, and multitasking skills

• Excellent written and verbal communication skills

• Ability to work independently while contributing to a team environment

• High level of discretion and ability to maintain confidentiality

Preferred Qualifications

• Bachelor’s degree

• Experience in a nonprofit, education, healthcare, or human services environment