Position Title: Operations Officer III Start Date: ASAP Location: 77 Bloor Street West, Toronto, Ontario Duration: 6 months Possibility of Extension/ Conversion: Yes Working Hours: Monday to Friday, 8:30 AM – 5:00 PM
Position Overview We are seeking a detail-oriented and organized Operations Officer III to support day-to-day back-office operations and manage increased transaction volumes. The successful candidate will review and process transactions, maintain productivity records, and ensure that assigned deliverables are completed accurately and within established deadlines. The ideal candidate will demonstrate business maturity, sound judgment, professionalism, and the ability to work independently with minimal supervision. This position involves handling sensitive information and requires a high level of accuracy, discretion, and accountability.
Key Responsibilities
Review, validate, and process a high volume of operational transactions accurately and efficiently.
Perform repetitive, detail-oriented back-office tasks while maintaining consistent quality and productivity.
Track daily productivity and monitor progress against assigned targets and deadlines.
Use Microsoft Excel, Outlook, and other Microsoft Office applications to manage operational activities.
Work with Excel macros and follow established processes to support transaction processing and operational efficiency.
Maintain accurate records and ensure that transactions are processed in accordance with established procedures.
Handle sensitive and confidential information with professionalism and discretion.
Organize daily workloads, prioritize assigned tasks, and meet deadlines consistently.
Identify discrepancies or issues during transaction reviews and follow the appropriate procedures for resolution.
Collaborate with team members to support daily operational requirements and business objectives.
Learn new systems and processes quickly and adapt to changing workloads.
Required Qualifications and Skills
University undergraduate degree.
Ideally, 5–7 years of relevant professional experience; candidates with less experience or recent graduates may also be considered.
Proficiency in Microsoft Excel, including working knowledge of Excel macros and related processes.
Familiarity with Microsoft Office applications, particularly Excel and Outlook.
Excellent attention to detail and accuracy when reviewing and processing transactions.
Strong organizational, time-management, and prioritization skills.
Effective written and verbal communication skills.
Demonstrated business maturity, professionalism, and sound judgment.
Ability to handle sensitive information responsibly and maintain confidentiality.
Ability to work independently, take ownership of assigned responsibilities, and meet deadlines.
Willingness to learn new systems, processes, and operational procedures.
Preferred Qualifications
Background in finance, accounting, or financial services.
CPA or Canadian Securities Course (CSC) exposure or certification.
Experience working with transaction-processing systems and repetitive, high-volume operational tasks.
A proactive, self-motivated approach to work, with a willingness to take initiative and learn.
Ideal Candidate Profile The ideal candidate is dependable, professional, detail-oriented, and comfortable working in a structured, high-volume back-office environment. They should demonstrate sound business judgment, discretion when handling sensitive information, and the ability to deliver accurate results with speed and efficiency. Candidates who are eager to learn, take ownership of their work, and demonstrate a consistent commitment to quality may have opportunities for longer-term engagement based on performance and business needs.
Performance Expectations
Accuracy and quality of transaction processing.
Productivity, speed, and operational efficiency.
Ability to meet established deadlines and deliverables.
Attention to detail and adherence to established procedures.
Professionalism, accountability, and responsible handling of sensitive information.
Ability to learn systems and processes and work independently.
Additional Information
This is a 100% back-office role with no telephone-based responsibilities.
The position involves approximately two hours of meetings per week.
The contractor will primarily interact with internal team members.
The role requires on-site attendance at the Toronto office.
Candidates located near the work location are preferred.
The position offers exposure to different systems and the potential for contract extension or conversion based on performance and business requirements.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.The pay rate for this position is C$25.48/hr.
