Project/Program Manager Location: Milpitas, CA 95035 Duration: 12 Months
Notes: Must Have Integrated project planning and scheduling using Smartsheet, Microsoft Project, or equivalent Advanced Excel and structured data management, including lookups, pivot tables, reconciliation, filtering, and data validation RAID and dependency management, including risks, actions, issues, decisions, assumptions, owners, and due dates Regulated life-sciences project execution, with working knowledge of regulatory submissions, technical documentation, design controls, QMS, or labeling Project reporting and governance, including milestone tracking, readiness reporting, dashboards, and concise status reporting
Nice To Have Global medical device or IVD registration experience, particularly registration or re-registration programs Product/SKU and country-level data management, including large datasets with multiple regional contributors Power BI or advanced dashboard/reporting capability Workflow automation, such as Power Automate or comparable tools PMP, CAPM, or equivalent project management certification
Position Summary The Project/Program Manager will support planning and execution for global regulatory registration and labeling transition program within the Biosciences organization. The role will own defined workstreams, regions, product groups, or execution packages and coordinate activities across Regulatory Affairs, Quality, R&D, Labeling, Product, Operations, Supply Chain, Commercial, IT, and regional teams.
The Project/Program Manager will translate requirements into actionable plans, maintain accurate project data, track milestones and dependencies, drive follow-up, and escalate material risks or decisions through established governance. The successful candidate will combine strong execution discipline, data-management capability, attention to detail, and effective cross-functional communication.
Key Responsibilities
Lead assigned workstreams or execution packages, converting objectives into clear deliverables, milestones, owners, dependencies, and target dates.
Build and maintain detailed project plans aligned with the integrated timeline, including regulatory, technical documentation, labeling, quality, product, operational, commercial, and IT activities.
Coordinate deliverables across functional and regional stakeholders; monitor commitments, follow up on actions, and drive timely closure in a matrix environment.
Maintain risks, actions, issues, decisions, assumptions, and dependencies; assess downstream impacts and escalate material schedule, resource, compliance, or scope concerns.
Facilitate planning sessions, working meetings, readiness reviews, and risk discussions; document decisions, action items, owners, and due dates.
Support technical dossier and documentation readiness by coordinating reviews, gap assessments, remediation activities, and submission-related dependencies with functional subject matter experts.
Maintain accurate product, SKU, country, registration, naming, priority, lifecycle, and schedule information; reconcile inputs and resolve missing, duplicate, inconsistent, or outdated data.
Prepare concise status updates and dashboards that highlight progress, upcoming milestones, overdue items, risks, dependencies, decisions, and required support.
Ensure approved decisions and changes are reflected in plans, trackers, governance materials, and stakeholder communications.
Identify practical opportunities to improve project controls, data quality, reporting consistency, and recurring workflows.
Required Qualifications
Bachelor's degree in business, science, engineering, regulatory affairs, operations, information systems, or a related discipline.
Six or more years of project or program management experience, including cross-functional project execution in a regulated environment.
Experience supporting projects in medical devices, in vitro diagnostics, biotechnology, pharmaceuticals, or another regulated life-sciences environment.
Demonstrated experience developing and maintaining project plans, milestones, dependencies, risks, issues, actions, and decisions.
Working familiarity with one or more of the following: technical dossiers or files, design controls, quality systems, labeling, regulatory submissions, product registrations, documentation readiness, or compliance remediation.
Experience coordinating deliverables across multiple functions and driving timely follow-up and accountability in a matrix organization.
Strong analytical and data-management skills, including the ability to consolidate, reconcile, validate, and maintain information from multiple contributors.
Strong Excel skills and proficiency with PowerPoint, Teams, SharePoint, and project-planning or collaboration tools.
Strong organization, facilitation, written communication, and stakeholder-management skills.
Ability to manage multiple priorities while maintaining accuracy, follow-through, confidentiality, and appropriate escalation.
Preferred Qualifications
Experience supporting global medical device or IVD registrations, re-registrations, technical-documentation readiness, labeling transitions, or compliance remediation.
Experience working with global teams across multiple functions, regions, or business units.
Experience with Smartsheet, Microsoft Project, Power BI, product lifecycle management, document management, or comparable planning and reporting tools.
Experience supporting business integration, transformation, separation, or M&A-related initiatives.
PMP, CAPM, or equivalent project-management certification.
Core Capabilities
Structured execution: translates defined objectives into practical plans and follow-up mechanisms.
Data quality and attention to detail: identifies gaps, conflicts, and inconsistencies and drives resolution.
Cross-functional coordination: builds alignment and accountability without direct authority.
Risk and dependency management: recognizes downstream impacts and escalates at the appropriate level.
Judgment: resolves routine execution issues independently while escalating regulatory judgments, prioritization decisions, scope changes, and material timeline risks. Adaptability: maintains control as priorities, sequencing, inputs, and assumptions evolve.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $50.00/hr - $55.00/hr.
