Job Title: Administrative Assistant III Location: New York, NY 10017 Duration: 12-month assignment Shift/Hours: 40hours/week, Mon- Friday, 8:30 am -5 pm Work Model: Hybrid, Onsite 4 days per week mandatory/1 day remote
Summary:
Provide comprehensive administrative support and contribute to research process and product.
Typical Day-to-Day Responsibilities:
Initially the role will require heavy expense preparation for analysts and associates across several different teams. That will be the primary responsibility at first.
Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
Assist in maintaining client database, log phone calls, and emails in CRM as needed.
Maintain research data spreadsheets as specified by senior analysts.
Administrative responsibilities include:
Heavy Calendar Management.
Coordinate international and domestic travel and marketing schedules/itineraries.
Process expense honoraria.
Process expense reports.
Maintain databases.
Schedule meetings.
Send models to clients upon request.
Assist with inputting IT requests for new hires joining the team.
Manage the production of marketing material.
Enter guests into buildings' security system.
Must-Have Hard Skills:
Experience booking travel.
Admin experience.
MS Office Suite.
Experience in a fast-paced environment.
Excellent attention to detail.
Investment banking experience.
Front office – Client facing experience.
Nice-To-Have:
Research assistant experience.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $32.00/hr - $34.41/hr.
