Position Title: CAPEX Project Procurement Lead
Work Location: Lexington, MA 02421
Assignment Duration: 12 Months
Work Arrangement: 4 days onsite, 1 day remote
 
Position Summary:

• The Organization is seeking an experienced and dedicated CAPEX Project Procurement Lead contractor to provide comprehensive, end-to-end procurement support for high-value Capital Expenditure (CAPEX) projects at our site, ensuring strict compliance with The Organization's global policies and maximizing value.
• This role requires a specialist who can strategically manage the full procurement lifecycle, from initial planning and sourcing strategy development through contract negotiation, execution, and project close-out.

 
Key Responsibilities:
Strategic Planning and Alignment

• Project Integration: Serve as the dedicated Procurement Lead, integrating seamlessly with the Global and Site Procurement teams, Project Managers, and Engineering functions to understand project scope, goals, and critical timelines.
• Policy Compliance: Ensure mandatory application of The Organization's Capital Procurement Process, Procurement Policy, and Contracting Policy, including the correct use of funding requests and procurement planning.
• Sourcing Strategy: Work in full compliance with global category strategies, contributing materially to the fulfillment of key performance indicators (KPIs) such as Savings, Competitive Sourcing, and E-auctions.
• System Mastery: Become proficient in The Organization’s procurement and documentation systems, including Axxerion, Coupa, and related invoice/payment management platforms.

Sourcing and Execution Management

• Sourcing Events: Lead the preparation and execution of complex sourcing events (RFPs) for critical equipment and services, ensuring all necessary documentation (specifications, price sheets, draft MSAs) is ready for launch.
• Ariba E-Sourcing: Manage sourcing events within the Ariba E-Sourcing system for all purchases exceeding the $100,000 threshold.
• Supplier & Risk Management: Check the contract database for existing Master Service Agreements (MSAs), prepare and ensure the signing of Confidentiality Disclosure Agreements (CDAs), and finalize verified long lists of eligible suppliers.
• Justification: Prepare and secure necessary sign-offs for Single Source Justification forms, strictly adhering to the Procurement Policy.

Purchasing and Negotiation

• Tendering: Develop complete bidding documentation, including Instructions to Bidders and evaluation matrices, aligned across technical, commercial, and legal needs.
• Evaluation Leadership: Execute and lead the competitive selection process, including bid collection, technical/commercial evaluation, and completing the evaluation matrix with clear scores and justifications.
• Negotiation & Award: Establish and align negotiation strategies with the Procurement Team and Project Stakeholders. Lead negotiations with suppliers and subject matter experts to achieve a clear, final recommendation for contract awarding.
• Contracting: Manage the full contracting process, ensuring contracts are ready to sign, coordinating final signatures, and managing the Purchase Request (PR) to Purchase Order (PO) approval status.

Project & Contract Close-Out

• Reporting: Summarize and accurately report realized savings to the Procurement Team.
• Finalization: Manage final payments, conduct final performance reviews, capture lessons learned, and launch close-out letters to suppliers.
• Handover: Ensure the seamless transfer of equipment, contracts, and guarantees to the operations teams, and confirm documentation is officially acknowledged in writing.
• Reporting: Provide weekly and monthly written progress reports to the Project Manager and Project Sponsors.

 
Qualification & Experience:

• Proven experience leading CAPEX (Capital Expenditure) procurement for large-scale investment projects, preferably within the Pharmaceutical, Biotech, or related regulated industrial sectors.
• Deep expertise in the end-to-end competitive bidding and contracting process (RFP, bid evaluation, negotiation, contract signing).
• Demonstrated proficiency with enterprise procurement and contracting systems, such as Ariba Sourcing/E-Sourcing and Coupa.
• Strong financial acumen with a proven ability to realize and report measurable savings and cost avoidance.
• Excellent collaboration, communication, and stakeholder management skills, capable of influencing cross-functional teams (Engineering, Finance, Legal).
• Ability to quickly assimilate and apply complex company-specific policies (Procurement, Contracting, Capital Process).

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 82.00/hr.