Title: Board Specialist
Duration: 12 months (extension possible based on performance)
Location: Toronto, ON M5X 1A9
Hybrid: 2–3 days in office
Note: The hiring manager is looking to hire two candidates — one Junior and one Senior Board Specialist.
 
Role Mandate
Provides legal services support for the Subsidiary Governance Office. Supports complex portfolios of entities and operates at various levels within a fast-paced, deadline-sensitive environment. Assists with corporate activities and transactions, government filings, document drafting, and Board of Directors meetings. Manages or participates in administrative and operational projects. Leads or participates in special projects assigned by legal counsel. Builds effective relationships with assigned business/group, provides advice on standard processes, and ensures compliance with internal procedures. This position is privy to sensitive and confidential matters which may impact reputational risk.
 
Key Responsibilities

• Organizes and attends meetings of the Boards of Directors and Board Committees of subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra-provincial registrations, general and limited partnerships, dividend payments, amalgamations, and dissolutions.
• Coordinates and monitors government filings and annual corporate maintenance.
• Maintains corporate records, registrations, and the corporate database.
• Develops and maintains information management systems and ensures data integrity.
• Handles sensitive and confidential information while minimizing legal risk.
• Arranges materials and requirements for board meetings.
• Responds to internal and external inquiries concerning corporate information, legal agreements, and certain legal issues.
• Provides advice and guidance to the assigned business/group on process implementation.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Gathers and analyzes research data as required.
• Conducts business/situational analysis and recommends improvements.
• Reviews and updates operations manuals.
• Prepares reports and compiles information.
• Delivers timely, accurate, and efficient services and support.
• Operates effectively in a high-stress environment with changing expectations.
• May support a broader enterprise-wide focus beyond the assigned business/group.
• Exercises judgment to identify, diagnose, and solve problems within set guidelines.
• Works independently on a range of complex tasks, including unique situations.
• Performs additional responsibilities as needed.

Qualifications
Junior Level: 2–3 years of experience as a law clerk (not paralegal)
Senior Level: 7+ years of experience as a law clerk (not paralegal) 

Required

• College Law Clerk Certificate or equivalent
• Experience in a corporate law practice within a law firm, financial institution, or publicly listed company
• Eligible for membership in the Institute of Law Clerks of Ontario
• Practical knowledge of applicable laws:
  • Business Corporations Act (Ontario)
  • Canada Business Corporations Act
  • Partnerships Act
  • Corporations Information Act
• Working knowledge of legal procedures related to corporate law documentation
• Proficiency with:
  • MS Office
  • Internet research
  • Corporate databases (e.g., GEMS or similar)
  • Board portals (e.g., Diligent or similar)

Interview Process

• Junior: 2 rounds
• Senior: 3 rounds
• At least 1 round may be in person
• Interviewers will include portfolio managers from Toronto and Texas

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers a Group Registered Retirement Savings Plan (RRSP) Program to all eligible employees. We also offer an Employee Assistance Program (EAP) and an employee discount program, which provides exclusive access to thousands of discounts on travel, entertainment, and more. SPECTRAFORCE offers unpaid leave as well as paid sick leave, paid holidays, and paid vacation as required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other prohibited grounds as identified by provincial or territorial law. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $23.32/hr.