Job Title: Accounts Payable Administrator
Location: Irving, TX
Duration: 6 Months 
Schedule: Hybrid (3 days onsite and 2 days remote)
Following the completion of onboarding and training, the candidate must be open to working extended hours, including weekends and potentially holidays, particularly during month-end close and other critical accounting periods.

Position Overview:
The Accounts Payable Administrator will be responsible for overseeing the end-to-end accounts payable process. This includes timely and accurate processing of both PO and non-PO invoices, maintaining financial records, and managing weekly payments through check, ACH, and wire transfers. The successful candidate will also handle invoice reconciliation, vendor communications, and contribute to month-end and year-end financial activities.
 
Key Responsibilities:

• Process and manage weekly AP transactions, including PO/non-PO invoices and payment batches.
• Balance batches, file invoices, and obtain supervisor approval where needed.
• Reconcile invoices with receivers and vendor accounts; manage vendor statements.
• Investigate discrepancies and ensure accurate financial reporting.
• Administer P-card transactions and generate monthly and quarterly AP/Purchasing reports.
• Collaborate with the finance team and other departments during month-end and year-end close, including 1099 reporting.
• Maintain accurate expense records and foster positive vendor relationships.
• Uphold and promote safety procedures, housekeeping standards, and company policies.

 Minimum Requirements:

• High School Diploma or equivalent.
• At least one year of prior experience in accounting or accounts payable.
• Proficiency in MS Excel, MS Word, and Oracle.
• Ability to work scheduled and unscheduled overtime, including weekends and holidays, as needed.

 Preferred Qualifications:

• Associate’s degree in accounting or finance.
• Experience in steel or manufacturing industries.
• Familiarity with Oracle EBS or SAP.
• Strong understanding of reconciliations and variance analysis.
• Advanced Excel skills.

 Key Competencies:

• Initiative: Proactively identifies tasks and takes ownership.
• Problem Solving: Analyze data and propose effective solutions.
• Accountability & Dependability: Demonstrates reliability and takes responsibility for outcomes.
• Teamwork: Collaborates effectively and aligns with team and organizational goals.
• Communication: Conveys information and actively listens.
• Attention to Detail: Ensures accuracy and completeness in all tasks.

 Safety Commitment:

• Candidates must demonstrate the ability to lead, uphold, and always advocate for safety practices and housekeeping standard s.        

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.00/hr.