Filling Department – Job Description
The Filling Department’s role is to aseptically fill vaccines that are formulated through the Formulation Department. The Filling Department fills vials and syringes, which can include Flu, Adacel (diphtheria, tetanus acellular, and pertussis), and Menactra.
The daily activities can include vial and syringe handling, loading, and movement. There is also extensive documentation, as well as following strict Standard Operating Procedures (SOP’s), Standard Work Instructions (SWI), and FDA guidelines. Included in this department as well is extensive preparation, cleaning, and sterilization. Filling requires extensive training in order to complete several tasks.
Must be able to write clear and concise documentation.
Ability to follow Standard Operating Procedures and Standard Work Instructions.
Each task within the Filling Department requires specific training. Each worker must be able to track their own training and can only work on tasks they are qualified to perform.
Able and willing to perform aseptic cleaning, which will require cleaning Standard Work Instructions for preparation of disinfection, lifting 2–4 gallons of water, stretching above height level to clean machines, and pulling/pushing small tanks filled with disinfection.
Must be able to transport pallets of syringes and vials using a pallet jack from staging area to filling area. The process involves lifting and bending of boxes weighing up to 25 pounds.
Basic computer skills.
Every employee must be able to work weekends, holidays, and overtime if necessary.
Everyone is scheduled two days off, but days off may not be consecutive and may vary from week to week (rotating schedule).
Jewelry and makeup are not allowed on the floor.
Perfume, hairspray, cologne, aftershave, and/or any scents are not permitted.
Long fingernails and nail polish are not allowed.
The attire includes sterile scrubs and gowns, hairnets, beard covers, safety glasses, and steel toe boots.
There may be extended gowning for higher grade areas.
Good documentation skills
Some pharm experience
Forklift experience
Some manufacturing background
Reliable (Good Attendance)
Ready, Willing and Able to Work (Prompt / On Time)
Coachable (Willing to receive feedback for their development)
Adaptable (Willing to work rotational / changing schedules as needed)
Willing to work overtime
Good People skills
Follows Rules
Maintains good housekeeping of work area, personal and public spaces
Maintains good personal hygiene (I know we would expect this but this issue come up from time to time)
Self-Initiative (Uses discretionary time well when things are slow. Offers assistance to team members)
Willingness to learn and expand skills (Maintains ISO Training effectively and keeps current)
Open Communicator (Shares concerns openly)
Listens attentively during shift change and room changeover
Follows Good Documentation Practices
Accountable to their mistakes
Ability to independently read and understand SWI’s
Years of Experience: 6 – 9 Years