Job Title: Vendor Engagements Purchasing Project Manager II Duration: 6 Months Location: US Remote – PST required. Can be located anywhere in the US but must be willing to only work PST hours.
Responsibilities
Guide UX researchers through Client’s Purchasing process, including supporting contract requests and raising purchase orders for new research projects.
Manage procurement related projects to drive critical process optimizations and solutions.
Independently translate meeting discussions and priorities into clear tasks, documentation, owners, and timelines; proactively follow up on dependencies and drive assigned work through completion.
Develop and maintain AI-built automations and solutions to enhance purchasing workflows, including automated reporting and queue notifications.
Advise on best practices; independently investigate purchasing challenges using available systems, documentation, historical context, and AI tools, and escalate blockers with findings and recommended next steps.
Ensure trackers and dashboards are consistently and accurately maintained, and develop reusable tracking and reporting frameworks to surface vendor usage, team insights and process gaps.
Maintain oversight of purchasing queues and overall team timelines; proactively identify bottlenecks, coordinate follow-ups, and support continuity of day-to-day purchasing operations.
Communicate vendor processes and triage questions in support of UX Researchers, providing timely responses and following through on outstanding requests.
Prepare regular reports and presentations for leadership (weekly, monthly, quarterly), highlighting key metrics to inform business strategy.
Own purchasing process and tooling issues from identification through resolution: document the problem, file bugs, coordinate with Engineering and other partners, track progress, and confirm the resolution with management.
Maintain up-to-date vendor resources (SOPs, Documents, Team Wiki, Toolkits, etc) for UX Research teams.
Minimum Qualifications
4+ years of project management experience.
Experience in purchasing or procurement, including contract and purchase order workflows, with the ability to learn new systems and apply that knowledge to resolve operational challenges.
Ability to communicate and collaborate with peers, cross-functional stakeholders, and senior management.
Ability to multi-task and execute on multiple competing priorities in a fast-paced environment.
Demonstrated ability to use AI tools to increase personal throughput and scale operational coverage, identifying where AI adds value and owning the accuracy and quality of the output.
Track record of operating independently, being detail-oriented, and delivering results in a highly organized manner, with proactive ownership and accountability for following tasks through completion.
Ability to troubleshoot complex problems and find efficient solutions through curiosity, resourcefulness, and independent investigation; recognize when to ask questions or escalate.
Strong proficiency in Google Workspace, including Google Sheets or Microsoft Excel for data analysis, tracking, and reporting.
Experience understanding stakeholder needs, gathering requirements, and crafting solutions.
Ability to effectively communicate to a variety of audiences, including Engineers, Vendors, Researchers, and other cross-functional partners.
Ability to work Pacific Time business hours to collaborate with the purchasing team and stakeholders.
Preferred Qualifications
Prior experience with Client’s purchasing processes, systems, and internal support ecosystem.
Prior experience with data analysis and data analytics tools.
Prior experience working in an early stage environment with lots of ambiguity and moving parts.
Prior experience working with User Experience Research, operational risk, compliance, and/or vendor procurement.
Prior experience leveraging AI tools and technologies to investigate issues, streamline workflows, create reusable resources, and improve operational efficiency.
Proficiency in SQL and Data Visualization Tools (Tableau, Salesforce, etc).
Education - Bachelor’s degree required.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $44.00/hr - $50.00/hr.
