Tradeshow Coordinator (Exception Business Professional)

Title: Tradeshow Coordinator
Location: Remote (open to candidates across the US, preferably close to major airports)
Duration: 12 months
Schedule: M-F, will be working some weekends for tradeshows hours are approx. 9-4
 
Strategy and Contracting: Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.
Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed within required deadlines.
Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.
Logistics: Support logistical tasks as needed, including but not limited to registration, show service rentals, catering and hospitality, meeting room coordination, and hotel block management.
Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.
Preparation of Materials: Ensure that all necessary materials, such as promotional items, lead retrieval, and supplies are prepared and available for each event.
Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.
Operational Administration: Support the Senior Event Manager by developing and steering the Events team's internal workstreams and processes to maintain the highest standards of support for the organization.

Required Qualifications

• Minimum 5 years of experience planning and executing tradeshows, conferences, and events.
• Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics.
• Skilled independent contributor comfortable collaborating in a remote office environment
• Exceptional organizational skills with high-level attention to detail.
• Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines.
• Proficiencies in working across multiple project management tools and storage platforms such as Outlook, Microsoft Teams, Smartsheet, and Sharepoint.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Ideal Candidate:

• Experience supporting large, international tradeshows and meetings as well as regional, and domestic conventions.
• Demonstrate excellent internal and external communication and interpersonal skills.
• A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team.
• Creative mindset with a passion for curating impactful event experiences.
• Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred.
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired.
• Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred.

Below is a brief introduction of SPECTRAFORCE, the benefits we offer, and the disclaimers:

Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client-engaged teams.

We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 130 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities, and Transportation.

SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people (and clients) can reach their highest potential.  Our entire workflow and teams are trained to cultivate the joy of NEWJOBPHORIA® with candidates and employees throughout their engagement with SPECTRAFORCE. http://www.spectraforce.com

Benefits: SPECTRAFORCE offers ACA-compliant health benefits as well as dental, vision, accident, and hospital indemnity insurance. Additional benefits SPECTRAFORCE offers to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE offers unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.

Note : The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com. 

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $28.00/hr.