Work Location: North Chicago, IL 60064 - Hybrid Schedule
Duration: 6 Months, possible extensions likely
What are the top 3-5 skills, experience or education required for this position:
Demonstrated professional manner when speaking with the business
Able to work independently and efficiently on concurrent project
Demonstrated ability to manage time/act with a sense of urgency (juggling daily tasks and last minute priorities)
Curious/not intimidated by technology.
Experience working with Applicant Tracking Systems (preferably SmartRecruiters).
Qualifications List required and preferred qualifications (up to 10). Include education, skills and experience.
Bachelor’s degree preferred. Degree in Human Resources is preferred.
Minimum of 2 years of previous experience in staffing coordination or in a HR environment.
Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.
Demonstrated strong communication skills, written and oral. Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills
Effectively handles multiple tasks and ability to prioritize workload.
Proficiency in databases and ability to use MS Office products.
Purpose: You will be supporting Recruiters with the recruitment process, focused on the important yet tactical steps in the process including scheduling interviews, candidate travel, applicant tracking system data entry and other required candidate workflow process tasks.
Responsibilities List up to 10 main responsibilities for the job. Include information about the accountability and scope.
Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt. Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview.
Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews.
Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process.
Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).
Update ATS (Taleo) candidate statuses and upload interview schedules
Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.
Process pre-employment screens through completion, inclusive of background and drug screens.
Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.
Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.
Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business. Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $26.00/hr.
