Position Title: Senior Project Management Consultant Work Location: Remote (Manager strongly prefers candidates in the Boston area who will be available to be on-site occasionally on Tuesdays) Assignment Duration: 2 Months Part Time Position, 20hr Per Week
Position Summary: Eexperienced Senior Project Management Consultant to lead the process strategy and implementation blueprint for our Marketing and Communications team over a 2-3 month engagement. Our team includes many independently operating functions, and we need a senior advisor to help bring them together around a shared operating model ahead of a planned fall launch of Asana as our new project management platform. We have already done significant groundwork: the framework is in place, the core team across all functions is identified, and the expanded team and decision-makers for sign-off are established. We need a seasoned consultant with significant agency experience to synthesize that foundation into a build-ready implementation blueprint that can be handed off to Asana’s onboarding team for build. This is an advisory hands-on role that bridges strategy and practical execution.
7+ years of experience across marketing, communications, digital, or creative functions.
Significant agency experience managing concurrent workstreams across multiple clients and disciplines.
Demonstrated experience translating organizational strategy into concrete, build-ready implementation specifications or blueprints.
Demonstrated experience leading projects of this scope and complexity while working remotely, keeping distributed teams aligned, accountable and moving forward without in-person interactions.
Experience leading process redesign and change management in complex, multi-stakeholder environments.
Familiarity with Asana · Preference given toward candidates with healthcare experience, or experience in a similarly regulated industry.
KNOWLEDGE, SKILLS & ABILITIES:
Strong working knowledge of Asana capabilities so the blueprint is realistic and build-ready for the onboarding team.
Ability to synthesize an existing stakeholder map, requirements, and framework into a concrete operating model.
Strong understanding of project management methodologies (agile, waterfall, hybrid) and when to apply each.
Agency-style fluency managing many concurrent projects across disciplines and clients.
Excellent facilitation and stakeholder management skills, with the ability to influence without authority.
Ability to quickly assess complex, siloed environments and recommend practical, adoptable solutions.
Strong communication and documentation skills, with an emphasis on producing clear, build-ready specifications.
Self-directed and proactive, with the ability to move quickly and create momentum within a short engagement.
Experience in healthcare or a similarly regulated industry is a plus.
Process assessment and advisory:
Build on our existing framework and stakeholder mapping to assess how work currently flows across Marketing and Communications functions, identifying pain points, redundancies, and opportunities for greater coordination.
Advise on best practices for cross-functional project management, drawing on agency experience managing many concurrent workstreams across multiple clients and disciplines.
Facilitate alignment sessions with a core cross-functional team and functional leads to validate findings and build consensus around a shared operating model.
Implementation blueprint:
Translate the agreed upon operating model into a concrete, build-ready Asana implementation blueprint that specifies workspace architecture, project structure, task hierarchies, custom fields, intake forms, approval workflows, and reporting dashboards.
Document current-state processes and a recommended future-state operating model with enough specificity that an implementation team can build directly from it.
Identify the decisions that need sign-off from the expanded team and leadership, and package them for clear, timely approval
Handoff to Asana onboarding team:
Transfer the implementation blueprint to Asana’s onboarding team and walk them through the strategy, answering questions and clarifying intent.
Serve as the strategic point of contact during the Asana build, ensuring the platform configuration status true to the agreed operating model.
Review the Asana team’s configuration against the blueprint and flag any gaps or misalignments before launch.
Provide a short post-handoff consultation window to catch translation issues and help the team go live with confidence.
Change management and handoff to BMC internal team:
Serve as a champion for new ways of working, helping teams understand and commit to the share processes before the platform launches.
Establish governance practices that define how the operating model and Asana workspace will be maintained over time, including ownership, naming conventions, process for changes, and periodic reviews.
Create lightweight documentation and decision summaries that internal owners can use to sustain the model after the engagement ends.
Transfer knowledge to internal owners so the team can self-sustain beyond the consultant’s engagement.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $80.00/hr - $89.00/hr.
