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The RFx Bid Manager is responsible for leading the development and management of public sector proposals in response to RFx and Tender requirements, adhering strictly to public sector rules and regulations. This critical role encompasses the entire bid lifecycle—from strategic planning through final submission.
Key expectations include creating compelling, compliant content, coordinating seamlessly with internal and external stakeholders, and driving process excellence by developing and maintaining proposal workflows and content libraries.
The Global RFx Center of Excellence (COE) requires immediate, experienced capacity to provide bid management services. Securing experienced bid managers is essential to mitigate program risk, avoid delays in strategic markets, and support the core deliverables of the RFx COE.
Subject Matter Expertise: Serve as an SME on public sector procurement processes, formal RFx responses, and proposal management.
Bid Management & Content Development: Lead the end-to-end response process for tenders, Requests for Information (RFIs), Requests for Proposals (RFPs), procurement documents, and unsolicited proposals for SaaS/PaaS solutions across Public Sector, Education, and Non-profit lines of business.
Complex Multi-Team Orchestration: Support large-scale, complex RFx efforts involving multiple internal cross-functional teams, external partners, and multi-bidder structures.
Strategy & Opportunity Analysis: Participate in opportunity evaluations, risk assessments, and Go/No-Go decision processes.
Project Planning & Scheduling: Develop comprehensive bid schedules and response plans across all proposal phases while simultaneously juggling multiple RFx deadlines.
Cross-Functional Collaboration: Track and manage content preparation, revision, and submission. Coordinate inputs and reviews from Sales, Solution Engineering, Security, Legal, Compliance, Executive Leadership, and external partners.
Content Creation & Tailoring: Structure, write, edit, and format general, functional, and technical response content. Conceptualize win themes and executive summaries tailored to customer requirements using proposal libraries, AI tools, and original content creation.
Procurement Clarifications: Draft written clarification questions for procurement officials and stay current on all RFx amendments and modifications.
Process Enablement & Governance: Develop proposal response policies and procedures, and enable Sales, Solution Engineering, and other cross-functional teams on best practices.
Content Curation & Management: Maintain and curate a library of completed public sector responses to ensure content remains current and aligned with local market requirements.
Global Shared Services Collaboration: Partner with the global RFx shared services model to manage overflow capacity when needed.
Continuous Improvement: Lead post-bid After Action Reviews (AARs) and post-mortem lessons-learned debriefs to identify efficiencies and drive continuous process improvements.
Location: Central US (Remote).
Domain Knowledge: Broad knowledge of enterprise cloud applications (e.g., Salesforce, Microsoft, Oracle, ServiceNow, or similar SaaS/PaaS platforms).
Bid & Proposal Experience: 5+ years of experience in proposal development/bid management responding to government solicitations under direct and indirect contracting models.
Technical Writing: 5+ years of experience in the technology consulting industry in a proposal writing role supporting public sector/government responses.
Cloud Solutions: Demonstrated experience writing technical content for cloud Software-as-a-Service (SaaS), Platform-as-a-Service (PaaS), or Infrastructure-as-a-Service (IaaS) solutions.
Education: Bachelor’s degree.
Software Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Chat).
Work Style: Self-motivated, adept at remote collaboration, and able to thrive in a fast-paced environment with shifting priorities and tight deadlines.
Flexibility: Ability to work occasional overtime as required by bid deadlines.
Proposal Management Software: Hands-on experience with tools such as Responsive (formerly RFPIO), Qvidian, or Loopio.
Certifications: APMP (Association of Proposal Management Professionals) certification and/or PMP (Project Management Professional) certification.