Position Summary: Provides administrative support to the Order Processing functions and the accounting department. This support includes but not limited to: weekly entry declarations, payment process, document preparation among others.
Responsibilities:
Work with the Green Light procedure which includes Credit Letters process and order status change
Keep a list of commitment letters for documentation and collection purpose.
Prepare documentation for the dispatch and receiving of vehicles.
Use the SURI system to process shipment declarations.
Prepare documentation for dealerships and financial institutions.
Perform data entry.
Manage the vehicle reservation system.
In charge of prepare documentation and print invoices and certificate of origin.
Declare weekly entry and process payments to Hacienda and U.S. Custom.
Generate Tally in and Tally out.
Order forms and documents when are needed. (Invoices and Certificates of Origin)
Units reservation and the ship confirm process.
In charge to perform the messenger service.
Help with incentives, SAP and audit process.
Apply parts process on SAP.
Requirements:
High School Diploma or equivalent required; Associate's degree preferred.
Minimum of 3 to 6 months of experience in an administrative, order processing, customer service, or wholesale business environment.
Previous experience with data entry and document preparation.
Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook).
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
Ability to work independently and as part of a team.
Experience with SAP is preferred.
Experience using SURI or similar government reporting systems is a plus.
Bilingual (English and Spanish) preferred.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $12.50/hr - $13.00/hr.
