Job Title: Administrative Assistant/Executive Assistant III
Location: St Paul, MN 55102 (HYBRID)
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
 
Note:

• Role is Hybrid – Expected to physically in the office when manager is in.
• There are no direct reports in this role; however, role will support manager's team as needed (Up to 10 people -EVP and Corp plus business development team)
• Worker must be comfortable making decision without having to ask a lot of questions. 
• Worker must be very discreet and confidential – Manager handles external deals
• Due to sensitive nature of manager's business/calendar - Admin must be vague in where she is at all times-travel plans are not to be shared out in any way.

 
Summary:

• The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.

 
Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

 
Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

 
Education/Experience:

• High school diploma or GED required.
• 5-7 years experience required.
• Experience working with executives highly preferred.

 
Will need to be comfortable using:

• Outlook 
• Power BI
• Concur – domestic and international – can you manage time zones?

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 45.00/hr.