Title: Administrative Assistant I
Duration: 2 Months
Location: Remote, Cover EST hours with some flexibility for PST as needed.
 
Job Summary:
Supports the offer creation, testing, extension, and post-acceptance processes for M&A hiring, ensuring accuracy, compliance, and timely execution.
 
Key Responsibilities:

• Provide the latest country-specific offer templates for M&A Operations.
• Share the latest country-specific DocuSign offer packet and inclusions.
• Inform the M&A Operations Manager of current country-specific hiring processes and workflows. Draft offer letters and offer summaries based on provided inputs.

DocuSign & Offer Execution

• Test deal-specific DocuSign envelopes for accuracy and functionality.
• Extend non-key offers to candidates.

Tracking & Reporting

• Update the offer acceptance tracker (e.g., Airtable) upon receipt of signed offer letters.

Post-Acceptance Activities

• Upload signed offer letters and supporting documents to the employee’s Workday profile.

 
Qualifications:

• Draft offer letters and offer summaries based on provided inputs.
• Experience supporting recruiting, talent acquisition, or HR teams (corporate or agency experience preferred).
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Customer-focused mindset with clear, professional communication skills.
• Strong time-management skills.
• Tech-savvy, with experience using digital tools and systems (e.g., HR systems, CRMs, scheduling tools, AI-enabled tools).

  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.59/hr.