Job Title: Program Administrator
Duration: 12 months (03/16/2026 - 03/12/2027)
Location: Westerville, OH 43082

Duties:

• Support the Program Manager as required on ad-hoc requests/issues requiring sales order management.

• Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration.

• Setting up Procore or other designated project management and collaboration system for each project.

• Data analysis to ensure system information concurs with real manufacturing progress.

• Support the Program Manager in the preparation, design updating, and communication of project reports, including sourcing up-to-date Financial KPI information.

• Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis.

• Establish and manage a coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition.

• Establish effective communication routes with key project representatives, executives, and customer representatives to identify information that is at variance to the plan. Report such information to the Program Manager for resolution/escalation.

• Support the Program Manager in developing a data center standard project life cycle and process for use on future projects.

• Act as support for Program Managers to identify key project information, records, and procedures.

• Ensure that project records are uploaded to the project intranet and designated project management system to ensure good practice is maintained.

• Highlight areas where records are not up to standard.

• Maintain and communicate a regular holiday tracker for the project team, key client representatives, and executives to support effective planning and coordination of resources.

• Maintain the workflows and ensure they are followed where documentation is issued between internal departments.

• Coordinate Project Finance–based meetings by coordinating meetings and liaising with attendees to ensure presence, and advise of meeting clashes to enable resolution.

• Track cost, budget, and revenue for original, current, and forecast evaluation on assigned Infrastructure Solutions projects.

• Identify and fix sales order accounting issues.

Skills:

• 7–10 years of experience in project, manufacturing, or construction management.

• Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.

• Proficient ERP and/or CRM experience is a bonus.

• Smartsheet and PowerBI knowledge is a bonus.

• Demonstrates ability to plan, set priorities, organize, and coordinate work with others.

• Demonstrates good customer relation skills by providing prompt personalized service.

Education:

• Bachelor’s degree in Business, Finance, or Project Management.

 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 48.38/hr.