Job Title: Program Administrator
Duration: 12 months (03/16/2026 - 03/12/2027)
Location: Westerville, OH 43082Duties:

• Support the Program Manager as required on ad-hoc requests/issues requiring sales order management.
• Support the Program Manager as required on ad-hoc requests/issues requiring
• Smartsheet Administration/Configuration.
• Setting up Procore or other designated project management and collaboration system for each project.
• Data Analysis to ensure System information concur with real Manufacturing progress.
• Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information.
• Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis.
• Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition.
• Establish effective communication routes with key project reps, Vertiv executives and customer representatives to identify information that is at variance to our plan.
• Report such information to the Program Manager for resolution/escalation.
• Support the Program Manager in developing a data center standard project life cycle and process for use on future projects.
• Act as a support for Program Managers to identify key project information/records/procedures.
• Ensure that project records are uploaded to the project intranet and designated project management system to ensure good practice is maintained.
• Highlight areas where records are not up to standard.
• Maintain & communicate a regular holiday tracker for the project team, key client
• representatives and Vertiv executives to support effective planning and coordination of resources.
• Maintaining the workflows and ensuring they are followed where documentation is issued between internal Vertiv departments.
• Coordinate Project Finance based meetings by coordinating meetings and liaising with attendees to ensure presence, advise of meeting clashes to enable resolution.
• Track Cost, Budget, and Revenue for Original, Current and Forecast evaluation on assigned Infrastructure Solutions Projects.
  Identify and Fix Sales Orders Accounting issues.

Skills:

• 7-10 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience is a bonus
• Smartsheet and PoweBI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Demonstrates good customer relation skills by providing prompt personalized service.

Education:

• Bachelor's degree in Business, Finance or Project management.

 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 48.38/hr.