Position Title: Operations Support Associate
Work Location: North Chicago, IL 60064
Assignment Duration: 12 Months
Work Schedule: First shift (day shift) Flexible working hours Typical core hours around 9:00 AM to 4:00 PM
 

Position Summary:
• Work Nature- High-volume, fast-paced, very active workload
• Support document management activities for non-clinical / preclinical safety documents
• Perform formatting, bookmarking, linking, and document organization
• Ensure documents are accurate, well-formatted, and ready for submission

Key Responsibilities:
• Format documents using Microsoft Word
• Perform bookmarking and linking using Adobe tools
• Use internal tools/overlays (training will be provided)
• Manage and organize documents in the electronic submission system (document repository)
• Support preparation of documents for regulatory submissions
• Work on documents across the entire lifecycle:

• Study initiation documents
• Internal communications
• Reports and summaries
• Regulatory submission documents (IND, BLA, etc.)
• • Ensure document quality, consistency, and accuracy
• • Identify issues proactively and communicate them early
• • Work collaboratively with scientists, CROs, and internal teams
• • Handle high volume of documents efficiently • Maintain timelines and deliverables

Qualification & Experience:
• Strong communication skills
• Good attention to detail
• Ability to learn quickly
• Ability to work independently after training
• Strong organizational skills
• Ability to handle high workload and multitask • Proactive mindset, raise issues early • Strong team collaboration skills
• Positive attitude and ability to fit into team culture • Experience in document formatting or document management
• Familiarity with Adobe Acrobat (bookmarking/linking)
• Experience with electronic document systems/repositories
• Exposure to pharma / clinical / regulatory environment
• Knowledge of regulatory submissions (IND, BLA, etc.)
• Administrative or coordination experience

Education:
Bachelor’s Degree preferred but not mandatory • Open to candidates without a degree if they have the right skills
• Pharma or regulatory experience, preferred but not required
• Document management or admin experience, helpful but not mandatory
• Open to fresh graduates and candidates with no clinical/regulatory background
• Strong focus on skills and attitude over experience

Education - High school diploma

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.00/hr.