Job Title: Project Assistant
Location: Bloomington, MN 55437
Duration: 6 months’ Assignment (potential to temp to perm)
Shift/Hours: 40hours/week, M to F
Note: This position is eligible for 9/80 schedule.
 
Summary:

• This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

Roles & Responsibilities:

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports.
• Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned.
• Complies with all policies and standards.

Requirements:

• Candidate MUST be responsive, must be willing to start at 8AM, be in the office for the complete duration of business hours, must adhere to professional environment.
• A good candidate will have an exp in the T&D space and/or construction space/industry.
• High school diploma or equivalent.
• Must have 6 yrs relevant experience (office/clerical experience preferred).
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• Applicable experience may be substituted for education requirements

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 21.00/hr.