Title: Document Management Specialist
Duration: 12 Months (Possibility of extension)
Location: Remote
 
Ideal Candidate: Bachelor’s degree and a minimum of 2 years of hands-on experience in document management, including workflow coordination and system administration. Proficiency with Viva or comparable document management platforms is required. Strong background in project management and technical writing is essential.
 
Summary:
The Controlled Documentation Lead supports end-to-end lifecycle management of R&D controlled documents to ensure compliance with regulatory standards and internal quality procedures. This role emphasizes quality control, template adherence, and milestone tracking. The lead works closely with stakeholders to coordinate document workflows, perform rigorous QC reviews, and ensure timely and accurate completion of documentation deliverables within the electronic document management system.
 
Top 3 Must Have Skill Sets:   

• Strong project management skills including milestone tracking and workflow oversight.
• High proficiency in technical editing and document formatting.
• Familiarity with regulatory documentation in a GCP or similar environment.
• Experience with document management systems and inspection readiness.

 
Day to Day Responsibilities:  

• Coordinate and manage document workflows (e.g., SOPs, templates) to meet project timelines and compliance standards.
• Track documentation milestones and follow up with contributors to ensure deadlines are met.
• Provide in-depth technical editing and proofreading support to maintain consistency with approved templates and formatting standards.
• Conduct rigorous QC checks to ensure all documents meet regulatory, procedural, and formatting requirements.
• Maintain and update controlled document templates and ensure consistent application across documents.
• Support audits and inspections through documentation readiness activities.
• Collaborate with cross-functional teams to execute document-related tasks and resolve workflow issues.

 
Possible Extension: Yes
Red Flags: No Document Management Experience.
Interview Process: 1 on 1, Panel style 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 34.46/hr.