Job Title:Contracts & Sourcing Specialist II

Duration: 9 Months 

Location : Burlingame, CA

 

Overview

The Contracts & Sourcing Specialist II supports sourcing and contracting activities for services and equipment/materials under the guidance of a Sourcing Manager. This role involves cross-functional collaboration, supplier interaction, and process optimization to ensure efficient sourcing operations.

Key Responsibilities

• Collaborate with stakeholders and cross-functional teams to resolve Contract and Purchase Request (PR) process issues (e.g., vendor legal entity changes, inactive vendor status, TPA mismatches).

• Post issues and follow up on Workplace groups; update and maintain trackers/tools.

• Load negotiated contract rates into Rate Cards and ensure data integrity for FacOps dashboards and IDC FMS.

• Create and maintain trackers for MSOW contracts, vendor transitions, contract terminations, and category-wide issuance.

• Update supplier contacts and provide stakeholder support, including light intake guidance and triage of operational issues.

• Assist Sourcing Manager with contracting: review and negotiate low-risk drafts, validate PO Exhibit details, draft deal summaries, and manage contract amendments/extensions.

• Provide analytical support: data pulls, spend analysis, bid leveling, and rate comparison.

• Guide suppliers on processes, follow up on Business Review action items, and ensure KPI reporting compliance.

• Support non-baseline equipment tasks: create part numbers, maintain price lists, check bills of material.

• Coordinate RFP events: pricing requests, Change Orders, PO issuance, commercial analysis, and bidder comparisons.

• Train and onboard suppliers on sourcing tools, update process documentation, and support ad hoc projects (e.g., invoice audits, preferred supplier list cleanup, process efficiencies).

Required Skills & Experience

• Hard Skills:

  • Data Analysis – Ability to analyze financial reports, price proposals, and technical data.

  • Contract Management – Knowledge of contract principles, negotiation, drafting, and management.

  • Technological Proficiency – Skilled with Microsoft Suite and Google Productivity Suite; familiarity with sourcing and purchasing systems.

• Good-to-Have Skills:

  • Project Management experience.

  • Strong communication and interpersonal skills.

  • Risk management knowledge and practices.

• Experience: 2–6 years in sourcing, contracts, procurement, or related fields.

• Education: Bachelor’s degree in business, economics, finance, or a related field preferred.

• Experience working in multi-regional/global environments and driving process improvements.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 42.00/hr.