Title: MCS Supply Chain Associate
Duration: 1 year
Location: Thousand Oaks, CA, Hybrid (Remote + On-site)

Description:

This role is remote, with one required monthly commute to the Client Thousand Oaks (ATO) campus.
Candidates must reside in Los Angeles or Ventura County. Emergency Coverage: Must be able to report onsite if systems go down and manual processes required.
Experience with Quality Management Tracking Systems (QMTS) is preferred but not required — full training will be provided.
The ideal candidate is a local Los Angeles/Ventura County supply chain professional who can work remotely but commute onsite once per month and in emergencies.
They are customer-focused, detail-oriented, and highly organized, with strong communication skills and proven ability to manage complex workflows in Outlook. Candidates with air freight experience, process improvement or digital innovation exposure, and familiarity with GMP or AI tools are desirable.
A bachelor’s or master’s degree in Supply Chain is preferred but not required, and the manager is open to both seasoned professionals and motivated entry-level talent who demonstrate commitment and long-term stability.

As an Associate, Clinical Supply Chain, you will play a key role in ensuring clinical drug products are distributed globally to clinical sites, supporting patients and advancing clinical trials. You will collaborate across functions, troubleshoot distribution issues, and ensure compliance with regulatory and quality standards.

Key Responsibilities 
General:

• Provide distribution support to Global Supply Planners and Logistics Service Providers
• Partner with clinical site staff and Client Quality to document, investigate, and communicate decisions concerning distribution complaints.

Sales Order Management:

• Create and manage clinical drug shipments in ERP systems (e.g., SAP)
• Generate customs invoices, track & trace shipments, and close Proof of Receipt (POR)
• Support reconciliation and return of investigational products

Temperature Data & Quality:

• Review shipment temperature data and assess excursions with Quality partners
• Communicate with study managers and pharmacy staff regarding distribution or temperature events
• Capture KPIs, analyze trends, and support corrective actions

Other activities:

• Participate in international, cross-functional meetings
• Support and manage the reconciliation and return of investigational products
• Support projects and initiatives that improve our distribution capabilities

Technical skills:

• SAP knowledge (or other relevant ERP systems)
• Good MS suite skills, with an emphasis on Outlook and Teams
• Experience with Quality Management Tracking Systems (QMTS)
• Smartsheet and SharePoint knowledge
• General knowledge of clinical supply chain management
• Core Competencies:
• Customer-focused, service-oriented, and results-driven
• Excellent communication skills (written and verbal)
• Accuracy, attention to detail, and analytical mindset

Basic Qualifications    

• High school/GED and 2 years work or military experience OR? Associates and 6 months work or military experience?

Top 3 Must Have Skill Sets:   

• Proficiency with Microsoft Outlook and MS Office (Excel/Word/Teams)
• Experience with Supply chain systems and Quality tracking tools
• Understanding of clinical supply chain logistics mainly Air Freight Focus

Soft Skills:

• Customer focus, service-oriented, results-driven.
• Strong written and verbal communication.
• Accuracy, attention to detail, analytical mindset

Possible Extension:    

• Yes

Red Flags:    

• Lack of basic supply chain and/or quality experience/knowledge.
• Lack of organization/prioritization skills.
• Lacking experience with working under pressure.
• Lack of GxP experience/knowledge.
• Only project-based experience with no sustained employment.
• Job hopping (2–6 month stints).
• Lack of experience working in a team/matrix environment.
• Candidates that have only every experienced Commercial/Ocean freight backgrounds

Interview Process:    

• 1 x virtual video call with the hiring manager
• 1 x virtual panel video call with the team

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 27.20/hr.