Title: Training Coordinator/ Quality Documents and Training Administrator - II Duration: 17 months Location: Foster City, CA 94404 (REMOTE)
CL+D Training Coordinator – Events and Project Management
Job Description We are currently seeking a dynamic, highly motivated, and experienced Training Coordinator focused on Event planning and project management for Commercial Learning + Development. The CL+D Training Coordinator will lead the planning and implementation of US Commercial training events (New Hire Training, Leadership Training, Emerging Leader Training, etc). The position will collaborate with cross-functional partners to ensure flawless logistical execution and ensure projects are delivered on time.
Essential Duties and Responsibilities • Lead projects to successful delivery while providing an exceptional stakeholder experience • Engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks • Deliver an exceptional quality of executive level updates to senior management on a reoccurring basis • Lead process assessments while leveraging tools, such as process mapping and root cause analysis • Manages and executes training events and ad hoc training meeting requests • Partner with stakeholders on training event planning (new hire training, marketing training, leadership training, etc.) to ensure business needs are met. Partners with Learning Operations Manager and vendors to ensure alignment across the event. • Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations. • Effectively negotiate contracts for hotels, venues and vendors • Manage all food and beverage for events (hotels, caterers, restaurants, etc.) • Source and oversee vendors for all production and audio-visual elements appropriate for events • Develop and manage project timelines and action plans in collaboration with cross-functional partners • Interface with internal training teams and external vendors to keep projects on track and meet deadlines • Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficiencies • Registration management (invite lists, attendee management, rooming lists, name badges/placecards) • Manage planning meetings that involve cross-functional teams • Vendor management to ensure vendor deliverables and timelines are met • Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness. • Mentor colleagues (as needed) on event planning, logistics and project management • Will also have responsibility for strategic projects that impact the broader team and organization
Knowledge & Skills • Extensive understanding and application of event planning principles, concepts, practices and industry standards • Demonstrate skills within analytical expertise, influence and initiative: o Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies within the respective meeting management. o Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome. o Pro-actively identifies gaps and increases efficiencies in current standard operating processes. o Proven ability to influence decisions without authority for business focused outcomes. • Strong communication skills with an ability to influence objectives. • Proven Big Picture thinking and decision-making skills • Execution and problem-solving skills under pressure • Able to be successful working independently as well as within the context of a team • Ability to establish effective working relationships with a diverse range of stakeholders • Proficient in Microsoft Office suite. Comfortable embracing new technologies and digital tools.
Basic Qualifications: • 7+ Years with BS/BA • 5+ Years with MS/MA or MBA
Preferred Qualifications: • Degree in Event Management, Hospitality & Tourism Management or equivalent • Significant meeting and event management experience • Certified Meeting Professional (CMP) • Early Technology Adapter and Technology mindset • Resourceful, self-starter. Ability to work with limited direction in ambiguous situations • Flexible in a fast-paced setting with competing and evolving tasks, remaining calm under pressure • Biotech/pharmaceutical experience • Ability to travel to Foster City for training events, approximately 25% domestically
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.
