The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information.
This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
Resolves questions regarding the project; research and provide appropriate answers.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Manage project set-up preparation and compile documentation updates.
Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the project.
This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Obtain physical sign off of project documents & maintain electronic and paper files.
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
Manage IT resources for project offices and staff by coordinating with internal support departments.
Provide follow up reports on ARs and unbilled issues as assigned.
Administer project closeout activities.
Compose project cost forecast updates.
Run PPS reports.
Establish priorities and deadlines on project deliverables.
Investigate project expenses not billed to the client and report findings to the Project Manager.
Assist Project Manager in preparation of client contracts and sub-contracts.
Develop procedures pertaining to internal project requirements.*
Performs other duties as assigned
Complies with all policies and standards
Requirements:
Calendar Management
* Bachelor Degree in a related field and 8 years experience Required or * Associate Degree in a related field and 10 years experience Required or * High School Diploma/GED and 11 years experience Required
Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.
