Project Coordinator


Boston, Massachusetts

a month ago

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Job Description

Project Coordinator
Boston, MA   02118
Remote and hybrid candidates are also considered.
5 months
Payrate starts at - $25/hr

  • Support day-to-day administrative activity related to grants
  • prepare and coordinate aspects of grant submissions: collection, coordination, and updating internal documents, data, budgets, and other information from PIs / GAs, as well as subcontracting institutions
  • Assist with written correspondence for grant applications, renewals, modifications, carryforward requests, and other research-related communication
  • Draft emails and letters
  • Manage administrative aspects of modest scope projects such as updating data on spreadsheets with input from various team members as well as department contacts
  • Serve as liaison between departments and outside partners to process grant paperwork
  • Draft meeting agendas, schedule meetings; compiling and disseminate materials for meetings; record meeting minutes and disseminate
  • Draft content for and design PowerPoint decks
  • Interview various people to inform preparation of materials
  •  Undergo training in sub-contract preparation process, prepare sub-contracts, and enter them into database
  • Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
  • Comfort learning new software
  • Solid time-management abilities with the ability to prioritize tasks
  • Excellent verbal and written communication skills
  • High school diploma and 3-5 years of experience
  • Budgeting experience a plus

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.