Job Title: Project Assistant Location: Vancouver, WA 98684 Duration: 12 months Assignment (potential to temp to hire) Shift/Hours: 40hours/week, M to F, Eligible for flex 9/80. Work Model: Fully Onsite
Summary:
This position is responsible for performing general administrative office support for company projects.
This is an onsite position; no remote/no hybrid.
May work on federal projects.
Key Responsibilities:
General administrative support for company projects.
Organize and maintain project files, filing system and project communications.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Update the project calendar and roster.
Maintain data entry of project contact list and project execution plans.
Other Job duties as assigned.
Requirements:
High School Diploma/GED Required.
Applicable office/clerical experience.
Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Strong organizational and time-management skills.
Attention to detail and accuracy.
Ability to manage multiple tasks and deadlines.
Professional written and verbal communication.
Ability to work independently and in a team environment.
Strong customer service or client-service mindset.
Experience supporting multiple managers or project teams.
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 22.65/hr.
