Project Assistant Support


The Villages, Florida

22 days ago

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Job Description

Project Assistant Support 
3+ Months
501 Sunbelt Road, The Villages, FL 32159

At Client's, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With approximately $15 billion in annual revenue and a talent force of approximately 60,000, Client provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

As an Administrative Assistant, you will perform a wide variety of administrative and staff project support services on our project site. You will
  • Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
  • Manage incoming calls, greet guests as they enter the office, and maintain an organized, clean office environment.
  • Pickup incoming mail from offsite location; organize and distribute incoming/outgoing mail and shipments.
  • Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
  • Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
  • Liaise with executive and senior administrative assistants to handle requests and queries from managers.
  • Assist new hires with their initial onboarding, including Day One training.
  • Assist with internal event planning activities.
  • Other duties as needed.
  • Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.
  • Join us and we will assist in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here is what you’ll need:
• High School diploma or equivalent
• Valid Fl Driver’s License
• 3 years or more of clerical or administrative experience
• Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
• Proficient in record keeping and billing.
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Flexibility to work from 2 different offices. The new hire will drive to work at one location for 2 days, 3 days at another.
• Bilingual (Spanish/English) is a plus.

Ideally, you’ll also have:
• College education or degree
• Experience working with high-level clients, executives, and government and public officials.

Comments/Special Instructions
We would like someone with strong clerical skills who is flexible and ready to join an innovative team. Interested candidates should provide 3 solid references, preferable past or current Supervisors, for verification of work experience and skills. 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $16.50/hr.